Administrative Assistant Southampton, England
Job description
An exciting opportunity has arisen for a motivated and dynamic individual to work as an Administration Assistant within our very busy Oncology administration team in the Cancer Care Service at Southampton General Hospital.
The hours are permanent 37.5 per week covering shifts Monday to Friday, 08:00-16:00.
The successful candidate will join a large group of admin staff and work closely with the Patient Pathway Co-ordinators and Team Leaders. You will be working as part of a busy team covering speciality clinical areas for Palliative Care, Clinical Haematology, Medical Oncology and Clinical Oncology, to ensure the best possible care and healthcare experience for patients within Cancer Care.
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
What we can offer you
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Your Responsibilities
What you’ll do
You will work closely with your team of patient pathway coordinators to support the delivery of a comprehensive administration service with varied duties including managing the transcription of clinic letters, follow-on actions from the outpatient clinics, facilitating the sending of electronic referrals, booking clinic and bloods appointments, receiving telephone calls from patients, updating the patient database, and general administration duties for the department such as photocopying, scanning and distribution of mail.
You will provide administrative support utilising the hospital IT systems such as CHARTS and eCamis, and Office software such as Outlook, Word and Excel. Knowledge of the Trust's electronic systems would be an advantage but not essential as training will be given.
What we’re looking for
We are looking for a pro-active individual who can work with minimum supervision and be able to prioritise your own workload. You will need to be able to communicate effectively with patients and team members, so it is important to be articulate and polite. You will need to be able to work well across a large team with a flexible approach to multi-tasking.
Additional information
Interviews will be held on Friday 14thApril
Should you have any queries, please use the contact details below to get in touch.
