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Library and Information Technology Services Administrative Assistant

The Hill School Mission: The Hill School prepares young people from across the country and around the world for college, careers, and life. Within a family school environment and a rigorous liberal arts curriculum, we challenge our young people to work hard; think and reason; be fulfilled; serve the common good; and be prepared to lead as citizens of the world, uniquely guided by our motto, “Whatsoever Things Are True.”

Department: Library and Information Technology Services

Position Title: Library and ITS Administrative Assistant

Reports To: Head Librarian and Director of ITS

Status: Exempt, Academic Full-Time Staff Employee

Position Summary

The Hill School seeks a full-time Library and ITS Administrative Assistant who oversees campus service students. The primary responsibilities of this professional will be to supervise and manage all aspects of the circulation as well as support the librarians and Director of Information Technology Services in a residential high school setting during the school year. The ideal candidate is familiar with Canva, has a willingness to learn Access-it and other library/tech software.

The library is open 7 days a week during the Academic Year (mid-August – mid-June). The Library and ITS Administrative Assistant is required to work 40 hours a week from 8am to 4pm. This position involves rotating Saturday library duties from 12pm to 5:30pm, approximately once a month.

Responsibilities and Qualifications

Primary focus of the Library and ITS Administrative Assistant includes but are not limited to the following:

• Stack maintenance.
• Managing the print and digital periodical collection and print newspaper accounts.
• Processing library materials so that they can be placed in the collection.
• Support the librarians and Director of ITS by processing invoices.
• Ordering materials and supplies.
• Managing the library room reservations
• Logging database and other statistics.
• Preparing reports and other tasks as needed
• Manage the makerspace including but not limited to maintaining an orderly space.
• Assist students in finding library materials.
• Assist students with printing including but not limited to large format prints.

Preferably, a candidate should demonstrate professionalism and have a positive attitude. Also, the professional must be comfortable assisting with library displays as well as the year-end college map display. Experience and demonstrated success working with diverse student communities is preferred, but not required. Previous library experience is preferred, but not required. Start date for this position is August 2023.

The ideal candidate should have the following qualifications:

• Strong written and oral communication skills.
• Proficient with Word & Excel.
• Ability and willingness to learn new software programs as needed.
• Welcome students and employees warmly.
• Ability to work independently.

Attitude and Demeanor

• Publicly support the mission and vision of The Hill School in a positive and professional manner.
• Work as a dynamic team member in a professional collaborative environment.
• Energetic and organized enough to thrive in an extremely fast-paced environment while collaborating with a growing team to produce great work.
• Ability to wear many hats, learn new things every day, and have the ability to switch from a variety of roles with ease and excitement.
• Communicate effectively with warmth, sensitivity, humor, and understanding as they deal with administrative colleagues, teachers, students, alumni, parents, faculty, staff, and program associates.
• Possess a “service attitude” - willingness to be flexible to meet the needs of the department and school.