administrative assistant Old Westbury, NY
Job description
About SUNY Old Westbury:
The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.
SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.
Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for five consecutive years.
Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu.
Job Description:
Position Available: Administrative Assistant 1, SG-11, or Trainee 1, or Trainee 2, line # 05871
Location: SUNY Old Westbury - School of Education
Salary: $44,957.00 - $55,093.00, plus $3,087.00 location pay
Shift: Monday through Friday, 8:30 a.m. - 5:00 p.m. Different hours may be required from time to time to meet the operating needs of the University.
Status: Contingent Permanent, Full -time
When Available: As soon as possible
Duties:
Organize and maintain School of Educations' (SOE) records and filing systems, including the Dean's and Field Placement's Office filing. Create and maintain semester graphic organizers for faculty/adjunct schedules, phone lists, office hours, etc. Create and prepare new adjunct files for processing. Maintain efficient workflow: resolve day-to-day operational issues; answer and respond to phone calls; meet and greet students; and sort and distribute mail. Maintain an organized and welcoming SOE Department Office. Provide secretarial support for staff and faculty including but not limited to car requests, room requests, food orders, etc. Work with Director of Academic Services and Outreach including and Assistant Dean of Accreditation and Assessment. Maintain workroom supplies and copier/printer. Work collaboratively with faculty and staff. Assist with SOE and Old Westbury events including but not limited to: Honors Convocation, Graduation, School of Education meetings, outside guest events, student events, etc. Oversee student workers and performs other duties as assigned by the Dean.
Requirements:
Qualifications:
The successful candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or must have held the permanent title of Administrative Assistant 1 and are eligible to transfer, or: Appointment may be made at the Administrative Assistant 1 Traineeship level, (grade 8 or grade 10) leading up to Administrative Assistant 1, grade 11 title. Successful candidates interested in the Traineeship must have 1 year of service in a clerical title allocated to Grade 6 or higher (e.g., Office Assistant 1). Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.
Additional Information:
The successful candidate must be authorized to work in the United States.
The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.
The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].
Application Instructions:
Please submit the following online at: https://oldwestbury.interviewexchange.com:
- a fully completed Old Westbury employment application (available during the online application process),
- contact information (name, email address and telephone number) for three (3) references, and
- resume (optional but preferred).
Only applications submitted online will be considered.
CLOSING DATE FOR RECEIPT OF APPLICATIONS: August 13, 2023
VISA sponsorship is not available for this position.
We encourage protected veterans, individuals with disabilities, women and minorities to apply.
Employment in this position will be contingent on the University's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.
