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Southend-On-Sea City Council is a Unitary local authority, providing vital services to meet the needs of the local community. We employ around 1,800 staff who are working alongside our partners and local communities to deliver the Southend 2050 ambition and make lives better for the people of Southend. Southend itself is a vibrant place to live and work, offering coastal living alongside excellent and fast transport links into London.

Working for Southend-On-Sea City Council offers a challenging and rewarding career in local government within a collaborative and innovative environment. As a Unitary Authority we are responsible for all local government functions ranging from regulatory services, transport, public health and parks through to planning, social services, community safety and education, so we offer a wide range of career opportunities. The diversity of our economy and communities and investment in several exciting regeneration projects makes our Council a great place to work, learn and make a difference.

Your new role

We are looking for an Administrative Assistant to join the Southend Equipment & Adaptation Service team on a full time and permanent basis. As an Administrative Assistant you will assist in the efficient application of budgetary control systems through accurate processing of purchase orders onto spreadsheets and passing invoices for payment. You will maintain and keep up to date all records ensuring their security, in accordance with the Data Protection Act and other confidentiality / security good practice guidance.

You will represent the department’s front-line contact, deal with enquiries efficiently or refer them to the appropriate source of information, in line with business support protocols. You will provide administrative support and undertake general administrative duties as required using various computer systems / IT packages. You will utilise computer systems/IT packages for appropriate record keeping/maintenance or data collation.

This role will be 100% office based.

To request a copy of the full job description, please contact Uzo Nebechi via email [email protected]

What you'll need to succeed

To be successful in this role, you will need to have attention to detail and good organisational and interpersonal skills. You must be able to work on your own initiative, be proficient in diary management and be confident using a variety of Microsoft packages. You need to be able to communicate effectively across all levels and be able to work to deadlines, establish good relationships with clients and stakeholders and be responsible for accurate and timely data input and tracking.

You must enjoy working as part of a team and possess a positive and flexible ‘can-do’ approach to your work/duties. You should be able to work with a high degree of accuracy, flexibility and be able to manage your workload to achieve agreed targets. Previous experience of working in a fast-paced team and ability to handle a multitude of tasks would be advantageous.

What you'll get in return

If you join the Council, you will enjoy a range of benefits including salary sacrifice schemes, 24 days holiday (excluding bank holidays) and excellent training and development opportunities. A full list of benefits provided by Southend-On-Sea City Council can be found on the Jobs at the council web page under the "Why Work for us Tab".

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Please note: Applications for this vacancy may close prior to the date advertised above so you are advised to apply as soon as you are able to.

The Council is an equal opportunities employer. They welcome applications, regardless of race, colour, nationality, ethnic or national origins, sex, disability, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, age or religion or belief. All applications will be considered solely on merit.