administrative assistant Mississauga
Job description
We are looking for an Administrative Assistant/Marketing Coordinator to join our team and provide administrative and marketing support to existing and new business. The successful candidate will be responsible for managing frontline communications with clients while assisting the day-to-day operations of the office. Most importantly would be managing/maintaining client database, while ensuring all marketing strategies are executing accurately and efficiently. The ideal candidate will have excellent organizational skills, be detail-oriented, and have the ability to multitask in a fast-paced environment.
Responsibilities:
Goal Setting, Planning & Leadership
- Implement systems Review annual/monthly/weekly goals
- Maintain planned use of time
Marketing, Advertising & Promotion
- Database management (maintaining, managing, and monitoring as well as development of the existing databases)
- Ensure consistency of content across all marketing channels
- Produce graphics and execute email marketing campaigns
- Produce graphics and execute social media marketing campaign (Facebook, Instagram, LinkedIn, etc.,)
- Write & place advertising for digital and print media
- Produce graphics and feature sheets
- Prepare listing packages
- Prepare buyer packages
- Maintain a file of testimonials
- Coordinate client events/seminars
Seller/Buyer Prospect Servicing
- Research the market & prepare a CMA
- Arrange for signs and post
- Arrange for the lock box
- Arrange for photographs/video tours
- Enter information in the MLS
- Update information to websites
- Arrange for flyers and marketing materials
- Update the MLS and website
Transaction & Closing Coordination
- Set up contract to closing file
- Coordinate the closing process
- Schedule the closing
- Ensure all paperwork is submitted to all relevant parties
- Ensure for all filings and notifications
- Provide post closing information & service
Administration
- Set up and maintain all files
- Maintain listing property files
- Maintain contract files
- Maintain Archives
- Make copies
- Open and distribute mail
- Maintain all databases
Communications
- Answer phones (will need to gatekeep from time to time)
- Take and deliver messages
- Check voice mail
- Send and receive E-Mail
- Deal with correspondence
Skills:
Software used in this position
- Toronto Real Estate Board (Stratus)
- ITSO Real Estate (Matrix)
- Microsoft: Word, Excel, & PowerPoint
- Google: Forms, Docs, Sheets, Gmail, Calendar, Meet
- KVCore
- Drop Box
- DocuSign/Authentisign
- BrokerBay
- Adobe Acrobat Reader
Experience:
- Real estate administrative: 2 years (preferred)
Schedule:
- Full-time (Part-time applications accepted)
- Day shift (Monday to Friday preferred; with weekend flexibility)
Work Location: In person
Job Types: Full-time, Permanent
Salary: $55,000.00-$65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- Profit sharing
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Bonus pay
- Overtime pay
Experience:
- Administrative: 2 years (required)
- real estate: 2 years (preferred)
- Marketing: 1 year (required)
Shift availability:
- Day Shift (required)
Work Location: In person
Expected start date: 2023-06-15
