administrative assistant

administrative assistant Mississauga

Russell Robson & Associates Inc.
Full Time Mississauga 65000 - 55000 CAD ANNUAL Today
Job description

We are looking for an Administrative Assistant/Marketing Coordinator to join our team and provide administrative and marketing support to existing and new business. The successful candidate will be responsible for managing frontline communications with clients while assisting the day-to-day operations of the office. Most importantly would be managing/maintaining client database, while ensuring all marketing strategies are executing accurately and efficiently. The ideal candidate will have excellent organizational skills, be detail-oriented, and have the ability to multitask in a fast-paced environment.

Responsibilities:

Goal Setting, Planning & Leadership

  • Implement systems Review annual/monthly/weekly goals
  • Maintain planned use of time

Marketing, Advertising & Promotion

  • Database management (maintaining, managing, and monitoring as well as development of the existing databases)
  • Ensure consistency of content across all marketing channels
  • Produce graphics and execute email marketing campaigns
  • Produce graphics and execute social media marketing campaign (Facebook, Instagram, LinkedIn, etc.,)
  • Write & place advertising for digital and print media
  • Produce graphics and feature sheets
  • Prepare listing packages
  • Prepare buyer packages
  • Maintain a file of testimonials
  • Coordinate client events/seminars

Seller/Buyer Prospect Servicing

  • Research the market & prepare a CMA
  • Arrange for signs and post
  • Arrange for the lock box
  • Arrange for photographs/video tours
  • Enter information in the MLS
  • Update information to websites
  • Arrange for flyers and marketing materials
  • Update the MLS and website

Transaction & Closing Coordination

  • Set up contract to closing file
  • Coordinate the closing process
  • Schedule the closing
  • Ensure all paperwork is submitted to all relevant parties
  • Ensure for all filings and notifications
  • Provide post closing information & service

Administration

  • Set up and maintain all files
  • Maintain listing property files
  • Maintain contract files
  • Maintain Archives
  • Make copies
  • Open and distribute mail
  • Maintain all databases

Communications

  • Answer phones (will need to gatekeep from time to time)
  • Take and deliver messages
  • Check voice mail
  • Send and receive E-Mail
  • Deal with correspondence

Skills:

Software used in this position

  • Toronto Real Estate Board (Stratus)
  • ITSO Real Estate (Matrix)
  • Microsoft: Word, Excel, & PowerPoint
  • Google: Forms, Docs, Sheets, Gmail, Calendar, Meet
  • KVCore
  • Drop Box
  • DocuSign/Authentisign
  • BrokerBay
  • Adobe Acrobat Reader

Experience:

  • Real estate administrative: 2 years (preferred)

Schedule:

  • Full-time (Part-time applications accepted)
  • Day shift (Monday to Friday preferred; with weekend flexibility)

Work Location: In person

Job Types: Full-time, Permanent

Salary: $55,000.00-$65,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Flexible schedule
  • Profit sharing
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • Weekend availability

Supplemental pay types:

  • Bonus pay
  • Overtime pay

Experience:

  • Administrative: 2 years (required)
  • real estate: 2 years (preferred)
  • Marketing: 1 year (required)

Shift availability:

  • Day Shift (required)

Work Location: In person

Expected start date: 2023-06-15

administrative assistant
Russell Robson & Associates Inc.

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