Administrative Assistant Skelmersdale, England
Job description
Please Note: An application form is required to be completed to apply for the role.
Salary: Grade 4, point 4 - 6 (£21,189 - £21,968 pro rata). Actual Salary £18,357 - £19,0.31
Hours : 37 hours per week, Term Time plus 1 week
7.30am - 3.45pm Monday - Thursday
7.30am - 3.15pm Friday
Governors are seeking to appoint an enthusiastic Administrative Assistant to provide administrative support for a range of school areas including Reception, Attendance, Careers, Looked After Children. Special Educational Needs and Admissions.
The post holder is expected to be professional at all times and offer a welcoming voice and presence to visitors, students and staff. All queries, no matter how small, must be responded to with a sense of urgency and respect. Confidentiality must be maintained at all times and the post holder must ensure data protection and uphold a calm and positive disposition.
The postholder will often be the first point of contact for parents/vistors/callers to the school and as such will be expected to demonstrate excellent communication skills, patience, professionalism, tact, integrity and competence. Flexibility, enthusiasm and a commitment to the school community are vital.
Duties & Responsibilities:
- To represent the school in a professional manner and provide excellent service to both internal and external callers and visitors.
- Reception - Provide a point of contact for parents/visitors/student/staff.
- Receiving visitors – meeting all Safeguarding and DBS requirements, as appropriate.
- Switchboard –making outgoing calls as requested – receiving incoming calls – referring callers to appropriate members of staff. Use email facility to forward messages. To increase efficiency, calls must be transferred immediately to the appropriate member of staff. Messages should only include basic relevant details. When parents phone school, use the opportunity to check personal contact details e.g. phone numbers, addresses, email addresses, complete Change of Details Form and forward update the system accordingly.
- Send ParentMail as requested.
- Receive calls from parents/carers who are reporting their child’s absence.
- Inform parents/carers if children are absent from school and follow-up absences by 09:15 a.m. Contact parents for unexplained absences.
- Make calls relating to attendance, including for children going home ill or for any other reason.
- Register children arriving late to school, record on relevant system and create report for sanctions.
- Input data into attendance modules, ensuring that all attendance data is accurate and up-to-date.
- Assist with bringing pupils into school.
- Publish daily attendance figures for year groups and key groups of pupils to all staff.
- Liaison with colleges, apprenticeship providers and employers to organise whole school events such as the school careers fair, talks and work experience.
- To attend meetings for Looked After Children, take minutes and complete relevant paperwork as directed by the Deputy Headteacher.
- Complete referrals to outside agencies in liaison with the safeguarding team.
- To complete administration tasks as required by SENCO.
- To support the administrative processes for school admissions.
- To support the administration of behaviour tracking when needed.
Additional Responsibilities:
- Support school events, e.g. Induction Day, Open Evening, etc.
- Attending appropriate training courses and take responsibility for personal professional development opportunities.
- Ensure that high standards of Health and Safety are maintained in the workplace.
- Any other duties appropriate to the grade at the request of the Headteacher and SLT.
- Deputise for Attendance Officer when required.
- Assisting in the absence of any other associate staff as directed by the Headteacher or Line Manager.
- To adhere to all school policies and procedures.
Note: Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task to be undertaken may not be identified and other duties, at no higher a responsibility level, may be interchanged with/added to this list at any time.
Job Types: Full-time, Permanent
Salary: £18,357.00-£19,031.00 per year
Benefits:
- Company pension
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
Application deadline: 10/07/2023
Expected start date: 01/09/2023
