administrative assistant Nottingham, England
Job description
Band 3
Job overview
This is an exciting opportunity to join the practice development and education team within the Cancer and Associated Specialty Division as a CAS administrator
part of your role will be to Assist senior members of the team with implementing, maintaining and sustaining lean thinking methodology to improve productivity
Provide comprehensive administrative and secretarial service to the practice development, education and research team, to include monitoring quality and audit activity, data entry and the production of charts and graphs as required
Assist in the day-to-day administration management of workforce and education activities, to include the Trust training systems i.e QlikSense and local databases producing training reports as required
Main duties of the job
The post holder will provide a comprehensive and administrative service to senior members of the directorate team, to assist the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team. The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines.
Working for our organisation
NUH not only strive to deliver excellence in patient care, you will also be part of an organisation who truly cares about our People. You will have access to lots of benefits, including:
Generous holiday allowance
Access to the NHS pension scheme
Exciting range of exclusive staff wellbeing activities
Cycle to work scheme
NHS discounts
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Detailed job description and main responsibilities
In addition to the job summary you will need to familiarise yourself with the full job description and person specification documents attached to this advert.
Establish and maintain admin systems and databases
Attending/organising meetings
Typing of non-clinical letters as required
Share responsibility with line manager for own personal development
Undertake any other duties which may be reasonably required
Person specification
Training & Qualifications
Essential criteria
- Educated to GCSE level C or above
- NVQ level 3 in administration or equivalent
Experience
Essential criteria
- previous admin and typing experience
- Experience with using Microsoft Office, including Word, PowerPoint, Excel and Outlook
Desirable criteria
- previous experience in NHS
Communication and relationship skills
Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Can complete letters, forms, reports & tables using computerised technology from information collected
Desirable criteria
- experience of working within a team
Analytical and Judegment Skills
Essential criteria
- Able to analyse situations/issues
- Works in line with organisational goals and objectives
- Uses own initiative
Desirable criteria
- Experience of data management and report writing
Planning and Organisation Skills
Essential criteria
- Demonstrates an ability to organise own work schedule
Other
Essential criteria
- Remains calm and co-operative under pressure or in difficult and uncertain situations
- Demonstrates enthusiasm and a conscientious approach to work, advocating this to others
Physical Skills
Essential criteria
- Able to lift and manoeuvre small loads
- Frequent use of VDU equipment
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
