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Job description

Our client who are an excellent law firm in the heart of the legal district in London are seeking to appoint an Administrative Assistant to provide all-round administrative and reception support.

This position will be full time, permanent and office based Monday-Friday.

Suitable candidates must have experience undertaking reception and administrative duties within an office setting, ideally in a law firm (advantageous), with solid IT and client service skills.

Key Responsibilities Include:

• File creation, closure and archiving
• File compliance including client onboarding, AML, GDPR compliance
• Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
• Creation and delivery of court bundles
• Reception duties, record and communicate telephone messages
• Photocopying, printing, faxing, and filing
• Meet and greet visitors, provide hospitality as required
• Diary Management
• Maintain and compile records, spreadsheets and presentations using various IT programs and software;
• Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
• Prepare agendas and take minutes for meetings. Setting up conference calls. Typing up meeting notes.
• Creating mailers/promotional items
• Sort, frank, distribute and send

Person Specification:

• 2 years experience in an administration support role - ideally in the legal industry however, not essential.
• Excellent command of written and spoken English
• Ability to stay calm and focused in a deadline driven environment
• Detail oriented, excellent attention to detail and ability to multi-task
• Ability to prioritise own workload with exceptional time management/organisation skills
• Ability to use IT systems/applications (MS Office) proficiently and learn new IT skills as required
• Confident professional telephone manner
• Friendly team player who takes initiative to help meet team goals

Job Types: Full-time, Permanent

Salary: £22,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (preferred)
• Reception: 2 years (preferred)

Work Location: In person

About Hobbs Legal Recruitment

Revenue: Unknown / Non-Applicable
Size: Unknown
Type: Company - Private
Website: www.hobbs-legal.com