Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative Support Staff role could be an exciting opportunity to explore.

As an Administrative Support Staff, you will provide administrative support to senior leaders within the organization.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

• Responsible for full schedule management as appropriate

• Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner.

• Escalate necessary queries as appropriate.

• Handle internal and external telephone calls in an appropriate manner.

• Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations.

• Organize travel itineraries, liaising with internal and with external organizations.

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Associate degree.

• 5+ years' experience providing secretarial or administrative support to senior leadership (CEOs, CBO’s, etc., and their admins) and Academia via e-mail, phone, and face to face stakeholders.

• 5+ years' experience in MS Office Suite (MS Outlook, PowerPoint, Teams, Word, Excel, SharePoint)

Preferred Qualifications:

• Bachelor’s degree

• Experience providing white-glove customer service.

• Excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize cross-site events.

• Experience working within a matrix team.

• Ability to be proactive and anticipate needs.

• Work with a sense of urgency

• Experience interfacing with medical colleagues

• Great attention to detail

• Ability to work autonomously within a team environment.

• Experience using systems such as inter- and intranet.

• Experience with expense systems

• Experience in anticipating and using independent judgement to perform tasks and logistical support up to and including presentations, team building activities, reports, record-keeping, correspondence, staff meetings, offsite events, coordinating technology and event space (i.e., booking conference rooms, ensuring the event/meeting space has video/audio capabilities, can accommodate audience size, etc.), lodging, travel arrangements, catering, etc.

Why GSK?

Our values and expectations are at the heart of everything we do and form an important part of our culture.

These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities:

• Operating at pace and agile decision-making – using evidence and applying judgement to balance pace, rigor and risk.

• Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.

• Continuously looking for opportunities to learn, build skills and share learning.

• Sustaining energy and well-being

• Building strong relationships and collaboration, honest and open conversations.

• Budgeting and cost-consciousness

• LI#GSK

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.