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Job description

Summary

The Admin Assistant will provide administrative support to the Executive Assistant to CEO on all administrative tasks.

Essential Responsibilities

• Performs customer service functions by answering employee requests and questions.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service by following organization standards.
• Maintains technical knowledge by reviewing publications.
• Assists with any corporate events and company social events.
• Assists with promoting awareness and helps with marketing of the Green Team projects.
• Coordinates any incoming mails to appropriate delegates
• Ability to prepare shipping labels (Fedex and UPS) for domestic and International packages
• Assists with setting appointments and arranging meetings
• Compiles reports and excel spreadsheets
• Assists with processing of onboarding and terminations
• Assists with the team recruiting efforts as needed.
• Assists with the preparation of the performance review.
• Assists with various research projects and/or special projects and follow ups
• Assists with any compliance government program set forth by local, state or federal agencies
• Makes photocopies, faxes documents and performs other clerical functions.
• Files papers and documents into appropriate employee files.
• Assists with the front desk / reception area as needed, including answering phones.
• Assists with employee benefits and incentives
• Assists with the facility needs of the company.
• Maintain good attendance and punctuality. (Must be in office M-F)
• Performs other duties as assigned.

Job Requirements

• Business or related field preferred or equivalent
• Knowledge of Microsoft Windows and the use of Microsoft Office Suite
• Knowledge of Google Document and Sheets
• Ability to work well in a team with leadership ability
• Ability to handle multiple tasks concurrently
• Strong ability to follow up and problem solve
• Excellent written and verbal communication skills in English (Spanish is a plus)
• Must possess strong interpersonal skills; is positive, pleasant, respectful and customer focused
• Attention to detail
• Must have strong self-discipline and organizational skills
• Good time management
• Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Fremont, CA 94538: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• ADP: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Language:

• spanish (Preferred)

Work Location: One location