administrative assistant Derby, England
Job description
Office Administrator/Receptionist - (East Midlands) Construction
Reporting to: HR Advisor/PA to Regional Managing Director
Purpose: Providing professional, efficient and effective administrative and operational support for the East Midlands region.
Achieving Results
Provision of efficient administrative and operational support in the office and with our variety of departments (which include, technical, commercial, operations, health & safety, HR & training)
· Provision of Reception cover and meeting/greeting visitors
· Coordinate IT activities (ordering of equipment and record maintenance)
Managing the Process
· Carry out general secretarial and administrative duties including typing and collation of correspondence, reports, spreadsheets and letters, scanning/photocopy as necessary.
· To c-ordinate meeting room bookings and liaise with external caterers where appropriate.
· Carry out all necessary tasks relating to IT (including ordering of equipment, Ipads, phones and laptops etc).
· Ensure distribution of incoming post/ prepare and frank outgoing post
· Ensure adequate stationery and office supplies are maintained.
· Health and Safety - All employees have a statutory duty to look after their own safety and to give due consideration for the safety of others. Employees also have specific responsibilities as set out in the Company Health and Safety Policy.
· Equality & Diversity - All employees must comply with the Company Equality and Diversity Policy, ensuring that at all times behaviour is fair and non-discriminatory.
Serving the Customer (Internal and External)
· Reception duties as required. Meet and greet visitors, answer the main office telephone, and put calls through to colleagues in a pleasant and professional manner, diary management of the meeting rooms.
· Take telephone calls and messages for departments and make any relevant appointments, both internal and external.
Ensure a flexible approach in meeting departmental administrative/operational requirements.
Delivering Quality
· Deal with telephone/email queries as they arise in a prompt and effective manner.
· Maintain discretion and confidentiality when dealing with sensitive tasks for senior members of staff.
· Ensure accuracy in relation to written correspondence and verbal communication.
Job Type: Full-time
Benefits:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Derby: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Administrative: 2 years (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
