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administrative assistant Boston, MA

Dodge & Cox

Full Time Boston, MA 120000 - 100000 USD ANNUAL Today

Job description

Position Description:

We are seeking an experienced, highly organized Administrative Assistant to join our Investment Operations and Fund Treasury Teams. The successful candidate will be primarily responsible for performing general office duties, including scheduling and calendar management, coordinating internal and external meetings and arranging travel. This person will assist with executive board reporting and contribute to Fund Treasury business processes. They will work closely with both senior members of the Investment Operations and Fund Treasury teams. The role requires strong attention to detail, excellent communication skills, and an ability to work in a collaborative, fast-paced team environment.

Primary responsibilities include:

Schedule and calendar management:
- Proactively manage complex calendars and rapidly changing schedules in alignment with priorities
- Plan and coordinate internal and external meetings, including all related logistics, invitations, meeting materials and follow-up
- Partner with meeting host to build agendas and manage meetings, in keeping with firm’s meeting norms
- Prepare conference rooms and assist with set up of AV and videoconferencing as needed
- Run and moderate Webex and Zoom calls as required
Coordinate travel:
- Scheduling flights, hotels and transportation services, etc.
- Compile and process related expense reports
- Collaborate with other administrative assistants for multi-person trips as needed
Provide general administrative support to managers and their teams, as well as:
- Assist in document management, compilation, distribution and storage
- Provide back-up coverage for the Corporate Treasury Team, including the Chief Financial Officer and the reception team as needed
- Coordinate and plan department events

Support team members in the adoption of new technology and software

Assist with ad-hoc tasks and projects
Update job knowledge and skills by participating in training and educational opportunities, as appropriate

Qualifications:

Have 4-year college degree (preferred). Equivalent job experience may also be considered.
Administrative experience supporting a department leader and team, preferably in the financial services industry
Highly organized, strong attention to detail, flexible, reliable, proactive and team-oriented
Demonstrated ability to manage multiple priorities and deadlines under pressure and to take independent initiative for action within areas of responsibility
Growth mindset with a willingness to take on new projects
Excellent written, verbal, and interpersonal communication skills
Demonstrate sound judgment and discretion
Technically proficient in MS Office and SharePoint

The salary range for this position is $100k - $120k.

The listed pay scale denotes only the pay range of the base salary and does not include discretionary bonus compensation, which may make up an important portion of the total remuneration. Dodge & Cox encourages applicants to consider the value of the many competitive benefits it offers, including coverage of 100% of all healthcare premiums for employees and their families and fully funding a retirement plan at 25% of the total compensation up to the IRS Defined Contribution limit (See IRC § 415 for current limits). Dodge & Cox also provides additional benefits such as commuter, health & wellness, backup care, matching gift, employee assistance, and life and disability insurance. The listed pay scale reflects the base salary Dodge & Cox reasonably expects to pay for this position and is not a reflection of the highest and lowest base salary of any current Dodge & Cox employee. Actual base salary will be based on factors such as the candidate's prior relevant experience (including within and external to Dodge & Cox, as applicable), education, skills, and knowledge.

Non-Supervisor (Anti Harassment Training)

The job description above is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. It is the Company’s policy to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital or domestic partner status, sexual orientation, gender identity or expression, age, ancestry, national origin, disability, or medical condition, as defined in state and federal laws. This policy covers all aspects of employment including, but not limited to, recruitment, selection, training, promotion, transfer, compensation, demotion, and termination. By applying for a position with Dodge & Cox, you acknowledge that you have read our

EEO Policy

All Dodge & Cox employees must adhere to the Firm’s security policies and Code of Ethics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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About Dodge & Cox

CEO: Dana Emery
Revenue: Unknown / Non-Applicable
Size: 201 to 500 Employees
Type: Company - Private
Website: http://www.dodgeandcox.com
Year Founded: 1930

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