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JOB PROFILE – Administrative Assistant

Job Title Administrative Assistant

Based Needham Market

Reporting to Plant Operations and Business Systems Manager

Purpose of Job:
A position for an enthusiastic person to assist in with the efficient running of the Plant
Department.

Responsibilities:

• Assist with site on and off-hires.
• Assist with Invoice queries.
• Raise call off orders for new sites.
• Dealing with telephone and email enquiries
• Creating and maintaining online filing systems
• Keeping diaries and arranging appointments
• Raising purchase orders
• Dealing with returns and liaising with internal and external personnel
• Inputting of tickets and stock control inventory
• Ensuring jobs are completed efficiently and in a timely manner
• Assisting with Ad hoc duties where necessary

Key Working Relationships:
The Administrative Assistant will work as part of a team alongside the Plant Hire Desk to ensure that the department functions and services the needs of group of companies.

Requirements:

• Office administrator experience
• Proficient use of Microsoft Office
• Diary management
• Excellent verbal and written communication
• Good customer service and polite telephone manner
• Very good attention to detail
• Strong organisational and prioritisation skills
• Ability to multi-task and handle pressure
• Team player / Flexible attitude and willing to assist
• Reliable / Hard Working / Excellent Timekeeping
• Plant Hire experience preferable

Job Types: Full-time, Permanent

Salary: From £16,000.00 per year

Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Free parking
• Life insurance
• On-site parking
• Referral programme
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Ipswich: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: In person

Reference ID: AD\0510\PD