Administration Assistant London, England
Job description
About The George Institute for Global Health
The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide, particularly underserved populations, by challenging the status quo and using innovative approaches to prevent and treat the world’s biggest killers: non-communicable diseases and injury.
With offices in Australia, China, India and the UK, our 700+ people support 245+ active projects and clinical trials across 50+ countries, with 400+ more staff across our social enterprises. We focus on the global health challenges that cause the greatest loss of life, the greatest impairment of life quality and the most substantial economic burden, particularly in resource-poor settings.
Together with our academic partners, UNSW Sydney in Australia, Manipal Academy of Higher Education in India, and Imperial College London in the United Kingdom, we work with a global network of collaborators, undertaking clinical, population and health systems research.
Our experts are among the most cited globally, bestowed accolades for excellence and innovation, and regularly participate in policy fora. Our research is published in leading academic journals, referenced in policy documents, and recognised for its excellence, innovation and impact. We are designated a WHO Collaborating Centre (WHO CC) for Injury Prevention & Trauma Care, and a WHO CC for Population Salt Reduction. Since 1999, we have raised more than $1 billion for research and produced over 10,000 peer-reviewed publications and other academic outputs.
The Global Women’s Health Program was established in 2018. With staff and projects across all TGI offices, the program is led by Professor Hirst in the UK office. The program conducts research and policy work looking at sex and gender differences in health outcomes, non-communicable diseases in pregnancy and women, women specific conditions such as endometriosis and cervical cancer, and women’s health and environmental change.
What we do
- Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery.
- Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale.
- Develop low-cost, innovative solutions to global unmet needs.
- Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship.
For more information about The George Institute, visit www.georgeinstitute.org.
Role Purpose
The Administrative Assistant’s primary responsibility is providing day-to-day, efficient administrative support to the Chairs in Global Women’s Health, Chronic & Complex Diseases and Health System Science, as well as administrative support for the Global Women’s Health Program and the UK Finance department.
Key Accountabilities
General Administration
- Diary co-ordination, meeting invitations, minute taking and meeting bookings.
- Assist in producing documentation such as PowerPoint presentations, reports, excel data, team newsletters, etc.
- Assisting in the organisation of events.
- Assist in proof reading of documentation.
- Coordinate signatures for contracts and agreements requiring Director and/or other signatures.
- Liaison with the Institute’s travel agency and booking flights, accommodation, and airport transfers.
- Coordination of overseas travel visas, complete online applications, pick-up from the visa centre.
- Work closely with other Administration staff as required ensuring teamwork across the office and liaise as required with relevant staff in other offices.
- Support the Women’s Health Network of Excellence at Imperial College and the Global Women’s Health Program across the TGI offices, e.g., scheduling meetings, recording minutes, proofing and preparing documents, and working with the country teams to help organise events.
Finance Administration
- Efficiently manage the payment of suppliers ensuring all payments are made timely and accurately.
- Conduct daily/weekly bank checks to monitor cash flow and financial transactions.
- Process expense reimbursements and credit card reconciliations.
- Maintaining accurate records and ensuring all departmental filing is always kept up to date.
As a Team Member
- Maintain confidentiality and ethical work practices at all times.
- Participate in team meetings and activities.
- Participate in objective setting, performance, and development planning.
- Participate in special projects to continuously improve processes, tools, systems, and organisation.
- Comply with H&S legislation and operate in accordance with established H&S practice and procedures.
- As a member of the Administration team, contribute to continuous improvements across the Institute.
- Promote and contribute to a safe environment for staff and visitors.
- Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of The Institute’s Performance and Development Policy.
- Demonstrate commitment to The Institute’s organisational values, including performing to an exceptionally high ethical standard and focusing on integrity, collaboration, and teamwork in all efforts.
Skills, Qualifications and Capabilities
Essential
- Solid general administration skills with current/recent experience in a similar role.
- Proficient in the use of the Microsoft Office suite, including Word, PowerPoint Excel, Teams, and Outlook.
- Demonstrated ability to work with sensitive information and maintain confidentiality.
- Demonstrated ability to take initiative, and ability to be flexible.
- Well-developed time management and organisational skills, and attention to detail.
- Well-developed written and verbal communication skills, interpersonal skills and ‘can do’ attitude.
- Ability to demonstrate a commitment to The George Institute’s valuesand model these in all aspects of your work.
Desirable
- Previous exposure to a health, medical or research environment.
- Interest in women’s health and global health.
- Experience working in a financial administrator role.
HOW TO APPLY
Please send your CV and a cover letter explaining why you would be suited to, and successful in, this role by 5pm GMT on Thursday 31 August. Late submissions and submissions without a cover letter will not be accepted.
The successful candidate must have an existing and ongoing right to work in the UK as we cannot provide working visa sponsorship for this role.
Job Types: Full-time, Temporary contract
Contract length: 12 months
Salary: £28,000.00-£31,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London, W12 7RZ: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's (preferred)
Language:
- English (required)
Work Location: Hybrid remote in London, W12 7RZ
Application deadline: 31/08/2023
Reference ID: TGI_AA
