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Job description

Administration Assistant Role Description

Reports to: Charity Manager

Responsible for: Supporting the Peeps’ team with their administration activities, to help ensure the smooth and efficient running of the charity.

Key Relationships

Internal: Charity Manager, Trustees, Family Inclusion & Support Worker, Grants & Fundraising Officer, Volunteer Coordinator.

External: Beneficiaries, organisations including, but not limited to, NHS Trusts across the UK, charities and community groups, and individuals working in the field connected to HIE.

Key Objectives:

• You will be responsible for carrying out administrative duties across the charity such as organising emails, writing letters, managing diaries, setting up invites to meetings, etc. Much of this will be done remotely, although there will be regular team meetings and working with the Charity Manager.
• Maintain accurate records/database of all activities and resources, including stock for parent packs and merchandise.
• Assist in the posting of resources (parent packs, birthday bears, merchandise for example), managing requests, and ordering stock.
• Support with Charity activities such as the HIE Awareness Day, fundraising events, and ad hoc requests.
• Recording of invoices to our accounting database.

The role might be for you if:

• You are super organised, and comfortable in managing your workload.
• You enjoy streamlining processes to work as efficiently as possible.
• You’re able to work on your own initiative, and are also a team player.
• You’re a great communicator - whether it’s face to face, over the phone, or via message/email.
• You can prioritise tasks and enjoy a variety of work.

Additional Information (September 2023)

Location: This position is mainly home based. This role is to provide support to the team, including the Charity Manager, therefore some hours will be worked from the Peeps’ base in Oldham and has to be within travelling distance of Ashton-under-Lyne where our storage unit is.

Position: 12 month contract (with a view to becoming permanent if funding permits).

Weekly Hours: 10 - Core hours 12pm - 2pm each Monday, the remaining hours are to be worked between 9am - 5pm during the week, though some evening and weekend work may be required to meet workload / events (agreed in advance).

Salary: £6,240 for 10 hour contract (£21,840 per annum full time equivalent)

Job Types: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 10 per week

Salary: £12.00 per hour

Benefits:

• Flexitime
• Work from home

Schedule:

• Flexitime
• Monday to Friday
• Weekend availability

COVID-19 considerations:
All processes are following current Covid guidelines.

Application question(s):

• Have you previous experience in an administration role, or are able to demonstrate the skills needed for the position?
• The role is for 10 hours per week - does that fit with your worklife balance/ job wishes?

Work Location: Hybrid remote in Oldham

Application deadline: 27/09/2023
Reference ID: PeepsHIEAA-Sept2023