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Job Description

Admin Assistant

Purpose of the role

To support the members of the school community with a range of administrative duties.

Specific Responsibilities

• The ongoing update and maintenance of the school website content including uploading news events
• Arranging events in school and supporting them on the day/evening, these to include, school photos, vaccinations, celebration evening, year 5/6 open evening, progress evenings
• Inputting school cover requirements and deploying the cover team to support lessons in the teacher’s absence on a daily basis
• Supporting the school finance lead in day to day finance administration including support with school fund, general banking, keying of school orders
• Completing general school filing and paperwork relating to pupil exclusions
• Supporting the completion of the school Single Central Record
• Helping to maintain the school governance records, supporting Governors with governor exclusion meetings
• Undertaking reception duties, including answering the telephone, face to face enquiries, receiving visitors, dealing with student enquiries and managing the school emails
• General school administration including assistance with Bromcom data input tasks ensuring accuracy and confidentiality at all times, including admissions, detentions, exclusions, updating student information etc
• Undertaking daily administration of student’s attendance recording for lateness following attendance protocols to establish reasons for absences
• Any other duties deemed necessary by school leadership

To carry out any tasks that arise in the school office or within the Office Team. Training will be given as required. These tasks include but are not limited to:

• General administration
• Fire Warden/First Aid support (First Aid at Work certificate required)
• A willingness to undertake and make future use of any training as required

Other professional requirements, to:

• operate at all times within the stated policies and practices of the school
• establish effective working relationships and set a good example through their presentation and personal and professional conduct
• be aware of confidential issues linked to home/student/teacher/school work and to keep confidences as appropriate;
• endeavor to give every child the opportunity to reach their potential and meet high expectations
• contribute to the corporate life of the school through effective participation in meetings and management systems necessary to coordinate the management of the school
• take responsibility for their own professional development and duties in relation to school policies and practices
• liaise effectively with parents/carers and other stakeholders
• take on any additional responsibilities which might from time to time be determined
• attend and participate in relevant meetings as required
• participate in training and other learning activities and performance development as required

This is not a complete statement of all duties and responsibilities of this post. The post holder may be directed by the Head of School to carry out any other duties that may be reasonably regarded as within the nature of the duties and responsibilities of the post.