Accounts Payable Clerk United Kingdom
Job description
Two Year Fixed Term Contract, 25 hours per week (a minimum of 22 hours will be considered).
The University of Warwick is one of the UK’s great success stories. In less than fifty years since being founded we’ve become one of the country’s best universities, consistently in the top 10 of UK league tables and rapidly climbing the international rankings of world class universities. With a reputation for entrepreneurial spirit and a group turnover of approx. £600m, the University offers exciting career opportunities for ambitious accountants.
The Finance Office is operating a hybrid working policy which results in staff being at least 60% on campus, with some degree of flexibility over working patterns – further details are available on request or at interview.
Interview Date: TBC.
Job Description
Responsible for validation and processing of all supplier invoices and all payment requests up to the actual payment stage. Resolution of supplier payment queries.
DUTIES AND RESPONSIBILITIES
1. Validation and processing high volumes of invoices:
- Ensure all invoices and internal requests for payment are valid University liabilities, accurate and correctly authorised. Staff are expected to recognise payments to individuals and refer them to the payroll department when appropriate.
- Record invoices and internal requests for payment in the appropriate University Company’s accounts within the Finance system (SAP).
- Generate correction documents when validation works reveal errors in the supplier account used or invoice amount.
2. Investigate and resolve supplier and departmental queries, via phone and email; and action queries and requests received via the departments central email accounts.
3. Create and maintain vendor master data, ensuring all data is accurate, complete and processed in SAP in a timely fashion Verification of supplier details.
4. Investigate debit balances and take appropriate action.
5. Reconcile supplier statements.
6. Any other duties commensurate with the scale and nature of the post.
For further information about the University of Warwick, please read our University Further Particulars.
For further information about the department, please visit the departmental website.
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
Right to work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.
Benefits and Rewards
Please refer to this link for a full list of our employee benefits here at Warwick here.
