Accounts Payable Assistant Bristol, England
Job description
The Role
Our fantastic Finance team are looking for an Accounts Payable Assistant to join the team in our Bristol office.
The purpose of this role is to provide an efficient and customer focused payables service, ensuring effective purchasing processes and compliance are in place. You`ll be responsible for ensuring both internal and external customer needs are met whilst adhering to specified SLAs and enabling suppliers to be paid as-per agreed terms.
What you`ll be doing
- Own and manage the end-to-end process for an agreed portfolio of suppliers.
- Ensure the "No PO, No Pay" policy is reinforced and that non-compliance of both suppliers and stakeholders is highlighted and addressed.
- Ensure invoices are reviewed and actioned in Bottomline Webflo (query management tool) on a daily basis, particular focus on 30 days+ invoices which are on hold.
- Resolve invoice queries to clear invoices for payment by liaising with both suppliers and stakeholders within the business. Ensure appropriate approvals are obtained to support the payment runs as required.
- Monthly reconciliation (minimum 40) of priority/business critical supplier statements, ensuring all suppliers are reconciled at least every two months. Completed reconciliations to be emailed back to the supplier to provide visibility of queries/issues.
- Build and maintain relationships with suppliers and internal stakeholders to enable swift and accurate processing of invoices and timely settlement. Educate on the result/consequence of non-compliance e.g. No PO, No Pay. Escalate where necessary.
- To manage/resolve tickets in Manage Engine (accounts payable inbox) within 3-day SLA.
- Take a positive approach to change within the business, generating and implementing ideas for continuous process improvement within Financial Services. To work with the Procurement and MDM Team highlighting areas which require improvement and collectively working towards resolution.
- Contribute to cross-skilling within the team, sharing best practise and knowledge to ensure that processes are consistent and that efficiency is maximised. Ensuring all procedure documentation is kept up to date.
- Support any business training activities in the payables area as required.
- To follow Data Protection associated policies, keeping information confidential and secure, in order to ensure employee, supplier and customer data is protected and handled appropriately in line with legislative requirements.
- To process the weekly payment runs, prepayments and direct debits and close off the month end AP ledger. Provide guidance/support to the AP Team when required.
What we`re looking for in you
- Previous experience in an accounts payable role
- Excellent communication, skills both verbal and written
- A passion for delivering excellent customer service
- Ability to work at a fast pace with a high level of accuracy
- Comfortable working within a changing environment, managing priorities effectively
- Strong IT skills including excel
- Pro-active and able to work on own initiative
- Experience working effectively as part of a team
Desirable Requirements
- Experience of working with Oracle and Bottomline Webflo invoice workflow
- Experience working in a customer focused environment and dealing with a variety of different stakeholders
- Experience of producing complex supplier reconciliations in excel
What You`ll Get in Return
- An annual bonus so you can share in the company`s success
- 25 days` paid holiday
- Pension - based on how much you save, we`ll contribute 1% more
- Flexible working opportunities
- Shared Parental Leave - 18 weeks full pay
- Other benefits include, ShareSave, Bike to Work, Charity Match, amazing discounts and more!
About Unite Students
Founded in 1991, Unite Students is a FTSE 100 business and the UK`s leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.
Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn`t just what we do but who we are.
People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.
Room for Everyone
We`re proud to be an employer that embraces individuality, and we`re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what`s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.
We are US.
