Accounts Payable and Administration Support Officers Glasgow, Scotland
Scottish Government
Full Time
Glasgow, Scotland
10.56 - 12.04 GBP Today
Job description
Overview:
The post forms part of an Accounts Payable Team which comprises 5 team members who are responsible for the raising of Purchase Orders, the payment of invoices, assisting with the maintenance of Scottish Government Payment Performance targets and the provision of general Accounts Payable advice across all Transport Scotland Directorates.
Transport Scotland is the national transport agency for Scotland and is accountable to Parliament and the public through Scottish Ministers, with a budget of around £3.5 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment. For more information visit http://www.transport.gov.scot/
Responsibilities:
Competencies
Self Awareness
Team Work
Customer Service
Communications and Engagement
Essential Criteria & Qualifications:
Additional Information
To apply please fully complete the application and submit evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Important Information regarding Interviews
In recognition of ongoing measures and guidance in response to Covid-19, a decision has been taken that all interviews will be conducted in a virtual/remote setting.
For information on this post please contact Hiring Manager Elaine McAtamney by email [email protected]
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data process.
Transport Scotland is recruiting for two Accounts Payable & Administration Support Officers to be responsible for facilitating payments within Transport Scotland;
The post forms part of an Accounts Payable Team which comprises 5 team members who are responsible for the raising of Purchase Orders, the payment of invoices, assisting with the maintenance of Scottish Government Payment Performance targets and the provision of general Accounts Payable advice across all Transport Scotland Directorates.
Transport Scotland is the national transport agency for Scotland and is accountable to Parliament and the public through Scottish Ministers, with a budget of around £3.5 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment. For more information visit http://www.transport.gov.scot/
- To raise and receipt purchase orders and to monitor Transport Scotland Finance Purchase Order Requests Mailbox on a daily basis and download all requests.
- To log and forward invoices in a timely manner, ensuring the bespoke Invoice Register is updated as payments are processed.
- To work within the team to process invoices for payment promptly, ensuring correct authorisations and controls are in place and to liaise on a regular basis with colleagues across Transport Scotland as required.
- To utilise Financial Ledger and other bespoke systems to process payments.
- To assist Accounts Payable colleagues to upload and file information into the electronic storage system.
- To assist the team in meeting Scottish Government Payment Performance Targets.
- To assist with day-to-day enquiries and other general ad-hoc administrative tasks.
Competencies
Self Awareness
Team Work
Customer Service
Communications and Engagement
Essential Criteria & Qualifications:
There are no specific qualifications for this post.
Essential Criteria
1. You should have previous experience of working in a Finance environment and/or administration.
2. You should possess excellent Organisational skills, with the ability to organise and prioritise workload and work effectively within a team.
3. You should possess good communication skills.
4. You should have a general understanding of Word and Excel.
Minimum Time in Post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
Location
This post is based in Glasgow, with hybrid working in line with current Scottish Government policies.
The post is a full time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.
Essential Criteria
1. You should have previous experience of working in a Finance environment and/or administration.
2. You should possess excellent Organisational skills, with the ability to organise and prioritise workload and work effectively within a team.
3. You should possess good communication skills.
4. You should have a general understanding of Word and Excel.
Minimum Time in Post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
Location
This post is based in Glasgow, with hybrid working in line with current Scottish Government policies.
The post is a full time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.
Additional Information
To apply please fully complete the application and submit evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Important Information regarding Interviews
In recognition of ongoing measures and guidance in response to Covid-19, a decision has been taken that all interviews will be conducted in a virtual/remote setting.
All applicants must ensure that they have a suitable space to complete the virtual interview via MS Teams and ensure that Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds to undertake the interview.
For information on this post please contact Hiring Manager Elaine McAtamney by email [email protected]
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via [email protected]
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data process.
Scottish Government
www.gov.scot
Edinburgh, United Kingdom
Nicola Sturgeon
$25 to $50 million (USD)
1001 to 5000 Employees
Government
National Services & Agencies
1885
