accounting technician Seattle, WA
Job description
The City of Seattle Finance and Administrative Services Department (FAS) has an opportunity for an out-of-class Accounting Technician III-BU in the Accounting and Budget Services (ABS) Division.
**This opportunity is open to regular City employees as an out-of-class (OOC) assignment and external candidates as a temporary assignment. The anticipated duration is through 12/31/23 with the possibility of an extension.**
The Accounting Technician III-BU position performs a full range of Accounts Payable (AP), Purchase Order (PO), Credit Card (CC) and related Asset Management (AM) functions. The position serves on a team of accounting technicians in the preparation, operation, maintenance, and reconciliation of accounting transactions; ensuring a high level of customer satisfaction while maintaining the integrity of systems and complex set of accounting records. This position requires working knowledge and good judgment of the City and departmental manuals, guidelines, procedures, contracts, and ordinances.
About Us:
Finance and Administrative Services (FAS) is the backbone of the City of Seattle and a dynamic organization (Download PDF reader) comprised of eleven divisions and 450+ employees that provides $375 million a year in services to the City through an exciting portfolio of lines of businesses. FAS is a collaborative workplace with collective accountability to promote equity, respect, civility, integrity, inclusiveness and fairness (Download PDF reader) for all employees.
- Create PO’s and process invoices, lease schedules, special payment requests, travel & training, employee cash advances, and petty cash by creating vouchers in PeopleSoft 9.2 (City Finance System); match source documents (PO, receipt, invoice); verify pricing for products, services, shipping/freight, audit encumbrances, and funds availability.
- Calculate invoice amount and discount, sales tax and use tax as appropriate.
- Ensure invoice coding is correct, resolve control group's out-of-balance errors, and prepare voucher or journal corrections.
- Review and reconcile travel and training account.
- Understand and apply payments correctly to the city’s procurement contracts and understand the interactions between the A/P system and the city’s contracting management system.
- Identify costs to be billed back to customer departments and prepare journal entries for interdepartmental billings.
- Manage and process commercial card transactions.
- Capitalize assets purchased through APPO system.
- Responsible for Use Tax reporting and Petty Cash reconciliation.
Minimum Qualifications:
Requires three years of previous accounting and/or bookkeeping experience or one year work experience as an Accounting Technician II (or a combination of education/experience/training which provides an equivalent background required to perform the work of the class).
Desired Qualifications:
Working knowledge of PeopleSoft financial system, Microsoft Office (e.g., Excel, Word, PowerPoint), and basic knowledge of using SQL queries.
The full pay range for this step-progression position is $30.72 - $34.47 per hour. Current regular City employees' starting rate of pay will be based on Personnel Rules regarding OOC assignments.
Application Process:
For optimal consideration, please include a cover letter and resume with your application. We encourage you to use your cover letter to discuss why you want to do this work and how you meet the qualifications for the position. Your resume should summarize the talent, experience, knowledge, and skills you bring to this work.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Work Environment
This position requires onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistent with FAS policies.
Background Check: Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
