Accounting Assistant Livermore, CA
Job description
SUMMARY:
Reporting to the Site Manager, the Accounting Specialist is responsible for providing support in the functional area of accounting including general ledger, journal entries, budget, P&L, balancing accounts payable records, and filing. Uses ERP system and office-automated systems to input data, generate reports, conduct specialized research projects, and respond to inquiries. May reconcile difficult accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounting
- Responsible for all daily accounting activities to include revenue recognition, inventory, fixed assets, journal entries, payroll administration & GL maintenance.
- Research discrepancies in invoices with purchasing/materials team.
- Complete month-end responsibilities including providing reports to corporate office and providing timely responses to their inquiries.
- Ability to be proactive, prioritize and juggle multiple tasks, flexibility, and versatility.
Payroll
- Reconcile Payroll and Benefit invoices and process through QAD Journal Entries.
- Serves as backup for processing payroll through Payroll system.
Accounts Payable
- Company credit cards
o Complete reconciliation for company credit cards & ensure monthly invoices are vouchered & paid in a timely manner.
- Maintain 1099 vendors.
- Trouble-shoot problems & resolve issues in a timely manner.
o Assure unmatched packing slips & invoices are not older than 30 days.
o Review Purchase Receipts report monthly
- Manage & maintain Accounts Payable documents & files.
- Other duties as required.
COMPETENCIES: Responds promptly to customer needs; Maintains confidentiality; Speaks clearly and persuasively in positive or negative situations; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Inspires respect and trust; Looks for ways to improve and promote quality; Prioritizes and plans work activities; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE: Requires a high school diploma or the equivalent and a minimum of 3 to 5 years of accounting experience; knowledge of accounting policies, practices and systems; and manipulation of spreadsheet applications. Excellent computer skills with sound knowledge of common bookkeeping functions a must. BS in Accounting a Plus. Requires minimum of 3 years of private accounting experience. Excellent verbal and written communication skills essential. Must be highly organized, with attention to detail, multi-tasking and meeting commitments.
PHYSICAL DEMANDS: While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT: Moderate noise level associated with open office work environment.
SUPERVISORY RESPONSIBILITIES: None
Job Types: Full-time, Temporary
Pay: $22.00 - $25.00 per hour
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Livermore, CA 94551: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Accounting: 3 years (Required)
Work Location: In person
