accountant Waterloo
University of Waterloo
Full Time
Waterloo
56676 - 50219 CAD ANNUAL Today
Job description
Overview:
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.
The accounting assistant – payables and receivables is responsible for applying their knowledge of policies and procedures to reconcile accounts, record revenue and expense transactions, invoice sales transactions and collect and record payments. WUSA records revenue directly as payments are received and also through its accounts receivable system by invoicing for sales and services. Objectives are achieved by understanding policies and procedures, reviewing documentation, addressing compliance issues, and entering transactions.
Responsibilities:Accounts Receivable
- Process WUSA invoicing data, including updating/maintaining the customer database
- Investigate and respond to customer inquiries regarding invoicing and collection activities
- Record cheque and EFT payments made directly to WUSA
- Investigate appropriate posting allocations for payments that arrive without appropriate backup (initiate inquiries with University departments and/or payment providers
- Reconcile all accounts receivable accounts in the general fund
- Prepare timely and accurate bank deposits for accounts receivable and clubs
Reconciliations and Controls
- Effectively and consistently apply knowledge of WUSA policies and procedures and other published guidelines when reviewing and processing transactions
- Perform bank reconciliations for Societies’ to ensure timeliness, accuracy and completeness of all transactions. Investigate and resolve any discrepancies
- Responsible for Event ticket reconciliations for all WUSA events. This would include reconciling the sales levels of the tickets with the revenue processed
- Regularly perform safe audits to ensure appropriate level of funds are maintained and accounted for. Reconcile the amounts in the safe to amount recorded in the account and investigate and resolve any discrepancies
Customer Service
- Ensure WUSA receives payments in a timely manner through regular monitoring and follow up of overdue receivables
- Work with WUSA staff to ensure that WUSA policies and procedures surrounding expenses and revenues effectively communicated and followed
- Provides regular coverage for the reception area for WUSA
Accounts Payable
- Reconcile statement of accounts from accounts payable suppliers
- Investigate and respond to all outstanding vendor charges
- Maintain vendor database
- Provides support to AP depending on volume of transactions to be processed and time of term or year
- Post secondary education in a related field or equivalent education and/or experience
- Post-Secondary accounting courses (college or university)
- Two years as an accounts payable and/or accounts receivable clerk
- Minimum 1-year previous experience reconciling complex transactions/accounts
- Previous experience in an enterprise wide computerized accounting environment
- Experience in a not-for-profit environment preferred
- Intermediate user for Microsoft programs
- Demonstrated ability to prioritize and manage high-volume assignments accurately and efficiently
- Excellent customer service skills
- Keen attention to detail
- Willingness to adapt and be flexible in a regularly changing work environment with shifting priorities
- Excellent interpersonal and communication skills
- Ability to work independently as well as in team settings
- Ability to maintain confidentiality
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.
About University of Waterloo
CEO: Feridun Hamdullahpur
Revenue: $500 million to $1 billion (USD)
Size: 1001 to 5000 Employees
Type: College / University
Website: www.uwaterloo.ca
Year Founded: 1957
