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Job description

GENERAL STATEMENT
Without direct supervision, but in consultation with supervisor, is responsible for maintaining the College’s financial records with respect to the Accounts Receivable system/function. This includes the monitoring and reconciling of revenue accounts and the review of arrears. This position liaises with the Registrar’s office and other areas of the College community with respect to the invoicing, recording and collection of revenues. The College’s Accounts Receivable System is part of an integrated Colleague financial system that comprises several different modules including (but not limited to) Colleague Finance (CF) and Colleague Student (CS).

TYPICAL DUTIES

• In collaboration with other Department staff organizes and maintains Accounts Receivable system/function documentation;
• Produces invoices on a timely basis and ensures that receipts are allocated to the appropriate revenue or receivable accounts, and recorded and collected in compliance with the College’s policies and procedures;
• Develops and maintains a complete knowledge and understanding of the Colleague financial system related to Accounts Receivable and the corresponding Colleague Student Registration functions/procedures;
• Maintains knowledge of College admission, registration and financial aid processes, tuition fees, Data Management procedures and refund policies;
• Acts as a member of a project or implementation team to develop test transactions before related patches or new releases of Colleague software are placed in production;
• Develops and/or delivers specific training to campus users of the receivable software or processes;
• Collects outstanding debts, including overdue invoices, unpaid tuition or other fees, and returned cheques or credit card receipts. Monitors debts forwarded to external agencies for collection;
• Monitors regularly and reconciles monthly the subsidiary accounts receivable ledgers to the control accounts. Analyzes and reports on the recoverability of outstanding accounts receivables prior to the fiscal year-end to document and support the creation of bad-debt expense and write-off year-end entries;
• Reconciles general ledger revenue accounts on a monthly basis and produces quarterly and fiscal year-end reports;
• Records and reports receivables from related parties – e.g.: the Bookstore, CUPE, Student Society, Faculty Association, Daycare, and others;
• Prepares and follows-up aged arrears reports and listings by customer, including status reports to other departments or outside agencies (e.g.: Passports to Education, Linkages, ABESAP, and other government sponsored programs);
• Completes trustee in bankruptcy documentation;
• Creates Sponsor invoices and monitors and reconciles sponsor accounts;
• Receives Scholarship and Bursary award payments from donors and disburses funds appropriately to recipient accounts;
• Initiates student and sponsor refunds where necessary;
• Identifies, investigates and corrects inconsistencies and errors of input documents generated within or outside the finance department;
• Makes adjusting entries to the Accounts Receivable data, including Student accounts, in response to requests from supervisor or other departments;
• Develops knowledge of procedures related to payment of tuition fees by non-cash means (e.g.: Passport to Education, Youth Options, Youth Community Action);
• Reports process non-compliance by students, their sponsors or staff from other departments, as well as any perceived business-process/computer-program problems to the supervisor;
• Provides students and other key stakeholders with timely and accurate information about specific account transactions/balances;
• Evaluates the adequacy and appropriateness of current receivable and revenue collection processes and recommends new solutions and approaches as needed;
• Performs other related duties similar in scope and complexity.

QUALIFICATIONS

Successful completion of a police information check is required.

Grade 12 plus a two-year accounting certificate, with three years experience in a computerized accounting environment (one year in an Accounts Receivable function,) or an equivalent combination of education and experience.

• Strong analytical and problem solving skills.
• Strong verbal, effective listening and written skills.
• Confidence to handle sensitive and often challenging situations.
• Working knowledge of control account and subsidiary ledger relationships.
• Ability to process large volumes of work in an organized, efficient way.
• Proven ability to work independently or as a team member, and to make decisions and assume responsibility and accountability.
• Ability to work accurately and under pressure to meet scheduled deadlines.
• Experience and accuracy with Windows, Excel, Word, and email software.
• Must have the ability to relate well and work effectively with students, public or College staff using a tactful, courteous, and diplomatic manner.

Posting closes June 18, 2023.

Job Types: Full-time, Permanent

Salary: $28.17-$30.09 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

About Camosun College

CEO: Sherri Bell
Revenue: $100 to $500 million (USD)
Size: 1001 to 5000 Employees
Type: College / University
Website: www.camosun.bc.ca
Year Founded: 1971