Account Clerk II Goleta
Job description
28. 4699 HOLLISTER AVENUE GOLETA, CALIFORNIA 93110-1999 PHONE 805-964-6761 October 2023 RE: Account Clerk II Recruitment (Salary Range $72,600 – $84,044 annually, plus benefits) Dear Applicant: Thank you for your interest in employment at the Goleta Water District, an equal opportunity employer. We currently have a need for a full time Account Clerk. Under general supervision, this experienced working level class performs accounts payable and some accounts receivable duties. The Account Clerk II is the fully experienced class that has a working knowledge of District practices and procedures. An Account Clerk II performs a wider variety of tasks than the Account Clerk I with less supervision. Performs other work- related duties as required. Works with all departments within the District to process vendor payments and customer refunds. Prepare or obtain Purchase Authorization (PA) forms and obtain or review form for proper approvals and completeness and file for later processing. Receives invoices either by mail or electronically. Invoices are then filed for later processing. Follow up with departments on missing PAs (invoice received but no PA) and missing invoices (have PA but no invoice). Match PA to proper invoice(s), receiving reports and packing slips and enter invoice into Great Plains (GP). Print payment batch(s) and match with back up for review and approval to process. Perform weekly check run which includes printing and matching checks to invoices and bringing payments to Post Office for mailing. Maintain vendor files, including creating folders, filing payments, and boxing up files at the end of each fiscal year. Ensures timely payments of vendor invoices and expense vouchers and maintain accurate records. Follows up on outstanding checks great than six months old and reissues payment if needed. Obtains statements from vendors on a regular basis and follows up on outstanding invoices. Handles all aspects of temporary meters. Create invoices to bill customer. Enter invoices in GP. Mail out invoices. Process payments received on temporary meters. Follow up on outstanding balances on temporary meter accounts. Issues reimbursements form and maintains the petty cash drawer. Assists in counting Customer Service cash drawers on a regular basis. QUALIFICATIONS • High school diploma or GED (General Equivalency Diploma) supplemented by courses in accounting and bookkeeping. Three (3) years of progressively responsible clerical experience processing accounts payable. Accounting system software (ERP system) and Office 365 required. Accounts payable and accounts receivable; billing practices and procedures. Valid California Driver’s License, and possession and proof of a good driving record as evidenced by freedom from multiple or serious traffic violations for at least two (2) years’ duration To apply for the Account Clerk, please submit current resume, employment application to: [email protected]. It is important that your application reflect all relevant education and experience. This position is open until filled. Sincerely, Human Resources GOLETA WATER DISTRICT Class Title: Account Clerk II Department: Administration FLSA Status: Non-Exempt Supervised By: Accounting and Information Systems Supervisor Supervises: None Class Summary Under general supervision, this experienced working level class performs accounts payable and some accounts receivable duties. The Account Clerk II is the fully experienced class that has a working knowledge of District practices and procedures. An Account Clerk II performs a wider variety of tasks than the Account Clerk I with less supervision. Performs other work-related duties as required. Essential Duties and Responsibilities 1. Works with all departments within the District to process vendor payments and customer refunds. Prepare or obtain Purchase Authorization (PA) forms and obtain or review form for proper approvals and completeness and file for later processing. 2. Receives invoices either by mail or electronically. Invoices are then filed for later processing. 3. Follow up with departments on missing PAs (invoice received but no PA) and missing invoices (have PA but no invoice). 4. Match PA to proper invoice(s), receiving reports and packing slips and enter invoice into Great Plains (GP). Print payment batch(s) and match with back up for review and approval to process. 5. Perform weekly check run which includes printing and matching checks to invoices and bringing payments to Post Office for mailing. 6. Maintain vendor files, including creating folders, filing payments, and boxing up files at the end of each fiscal year. 7. Ensures timely payments of vendor invoices and expense vouchers and maintain accurate records. 8. Follows up on outstanding checks great than six months old and reissues payment if needed. 9. Obtains statements from vendors on a regular basis and follows up on outstanding invoices. 10. Handles all aspects of temporary meters. Create invoices to bill customer. Enter invoices in GP. Mail out invoices. Process payments received on temporary meters. Follow up on outstanding balances on temporary meter accounts. 11. Issues reimbursements form and maintains the petty cash drawer. 12. Assists in counting Customer Service cash drawers on a regular basis. Account Clerk II 1 10/2001 Mental and Physical Requirements/Working Conditions 1. Operates office equipment including a computer and peripheral hardware and software, copier, adding machine, printer, date stamp, postage machine, and a calculator. 2. Sits at a desk or walks to files or to use and access office equipment used in the performance of duties. 3. Must be able to carry, push, pull, reach and lift up to 25 lbs.; walking, some bending, reaching, stooping and squatting. 4. Works in a temperature-controlled office with limited exposure to odors and noises. 5. Regularly uses a telephone and email for communication. 6. Hearing and vision are within normal ranges. 7. Occasionally drives a vehicle in conducting district business. 8. Communicates orally, in writing with district management, coworkers and the public. 9. Writes in a clear and legible manner. 10. Demonstrates alertness and flexibility to changing demands. Qualifications Education and Skills Training: 1. High school diploma or GED (General Equivalency Diploma) supplemented by courses in accounting and bookkeeping. Experience: 1. Three ( 3) y e a r s of progressively responsible clerical experience processing accounts payable. Employment Standards Demonstrated ability to: 1. Behave in a positive, harmonious, professional, and competent manner with the public, customers and district employees. 2. Effectively e x p l a i n District functions, the content of District rules, Regulations, and Ordinances with customers, the public, and other organizations. 3. Carry out duties with a positive concern for the District, the public, customers and District employees, in a professional and courteous manner, exercising tact and diplomacy. 4. Establish, interact, and maintain a positive and cooperative working relationships with others. 5. Maintain calm, courteous, and professional demeanor in the face of a sometimes- vitriolic public and other individuals. Account Clerk II 3 10/2023 6. Communicate in a clear, understandable fashion orally and in writing. 7. Understand and follow oral and written directions. 8. Complete assignments in a timely manner. 9. Learn, r e a d , u n d e r s t a n d , explain, and apply job-related District rules, practices, and procedures. 10. Exercise initiative, take personal responsibility and follow through on assigned work. 11. Accurately prepare, maintain, and update files, records, and reports; compose letters and memoranda. 12. Perform basic calculations and balance accounts. 13. Apply accounting principles and practices at an appropriate level for the duties assigned. 14. Use a computer database to update and maintain a variety of information related to water billing and accounting. 15. Operate modern office equipment such as a computer, calculator, copiers, faxes, printers, date stamps, postage meter, and other peripheral hardware and software in a proficient, competent manner. 16. Adhere to workplace safety rules and regulations. 17. Safely operate motorized vehicles. Knowledge of: 1. Accounts payable and accounts receivable; billing practices and procedures. 2. Accounting system software (ERP system) and Office 365 required. 3. Research and data gathering practices and techniques. 4. Strong problem-solving skills. 5. District rules, regulations, and policies. Special Requirements Possession of an appropriate valid California Driver’s License. Possession and proof of a good driving record as evidenced by freedom from multiple or serious traffic violations for at least two (2) years’ duration. Account Clerk II 3 10/2023
