Job description

Our client is an award-winning innovative Creative Agency who work with some of the biggest and best-known brands on earth and have created some of the most memorable adverts. They are determined to create relevant, inspired and purposeful content in a unique way on a global scale. They are looking for an experienced and dedicated PA/Team Assistant to join their London team.

In a role which will be see you become one of the lynchpins of the office and work across various different projects and alongside various Directors, and other support staff members, to ensure the Agency is running to its full potential, duties will include, but are not limited to:

• Manage access and be the first-line point of contact for anyone wanting to contact the manager in person or by telephone
• Proactive, intuitive and exceptional diary management
• Plan, arrange and co-ordinate meetings
• Managing the administration of expenses, time sheets and holiday records
• Booking meeting rooms and venues
• Organise extensive, multiple travel itineraries - including Visa management
• Daily interaction with top-level management and senior clients as well as their PA/EAs
• Efficient, proactive, customer-focused approach with an importance on building strong working relationships with other departments.
• Setting up conference calls & video conferences.
• Arranging training sessions & all agency meetings.
• Being involved in projects e.g. PR events, and work with your manager to deliver additional projects and initiatives
• Preparing and editing PowerPoint presentations
• Offer personal support on occasion
• Providing cover and support for other PA / support team members and teaming up where necessary

You must be extremely proactive and forward-thinking in this position, for which you will need a great sense of humour and be able to bond with the rest of the support team. Being extremely approachable and technologically confident is also essential, as well as having a great attention to detail and a willingness to undertake a broad variety of tasks. You should be calm under pressure and able to communicate with people at all levels. The Agency is looking to recruit someone ASAP for this very desirable position inside this industry-leading creative giant.

Job Types: Full-time, Permanent

Salary: £33,000.00-£35,999.60 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Discounted or free food
• Flexitime
• Free or subsidised travel

Schedule:

• Flexitime
• Monday to Friday

Work Location: Hybrid remote in London