Find More Than 10K+
United Kingdom Jobs

Job description

Job Title: World Class Executive Assistant

Location: Work From Home

Ultimate FD is a leading financial consultancy company that offers expert financial, accountancy, and bookkeeping advice to UK based entrepreneurial clients. We are currently seeking a world-class Executive Assistant to work closely with and support the Founder / Managing Director.

The ideal candidate will have at least five years of experience as an Executive Assistant, with a proven track record of supporting senior executives in fast-paced and dynamic environments. The candidate should possess excellent organizational, communication, and time-management skills, as well as the ability to maintain the highest level of discretion and confidentiality.

Responsibilities:

• Actively managing all of the MD’s communication channels including emails, WhatsApp, and social media accounts
• Ensure all clients are looked after to the highest standard and with world class communication
• Manage the Managing Director's complex calendar, including scheduling and prioritizing appointments and meetings
• Ensure all company systems are organised and kept up to date at all times
• Ordering any items for the company or MD’s personal use and ensuring best price achieved
• Organise the production of the weekly podcast (no editing / audio skillsets required just organisation of the process)
• Update weekly, monthly, quarterly, annual schedules in line with scheduled check ins with the MD
• Manage all the MD’s company expenses to ensure processed correctly
• Manage all documents, open any online accounts, and prepare any documents for signature
• Produce monthly director pack with comprehensive business summary
• Attend meetings and take detailed notes, ensuring follow-up actions are completed on time
• Conduct any larger one off admin projects for portfolio of businesses
• Ensure all special events (birthdays, holidays, client gifts) are organised well in advance
• Mange the MD’s property portfolio by dealing with day to day situations with the managing agent
• Ensure all property utilities are kept up to date and on the cheapest tariff
• Ensure all mortgage products are reviewed regularly and kept at competitive rates
• Coordinate travel arrangements, including booking flights, hotels, and transportation
• Prepare and edit correspondence, reports, and presentations
• Conduct research and compile data to assist with decision-making and strategic planning
• Seek to improve processes and build new ones to make the role more efficient as well as staying on top of the day to day
• Complete any additional ad hoc business or personal requests by MD in a timely fashion

Requirements:

• Minimum of five years of experience as an Executive Assistant, supporting senior executives in a fast-paced and dynamic environment
• Strong organizational, communication, and time-management skills
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with the utmost discretion and professionalism
• Proven ability to prioritize and manage multiple tasks simultaneously

Additional Experience - Preferred but not essential:

• Asana - Task management software
• Xero - Bookkeeping software
• Google Drive / Google Docs

Benefits

• Part time, flexible role
• Work from home, with occasional small travel requirements
• 20-25 hours per week
• Preferred working times 10-2 daily, however flexible to suggestions
• Rate of £15-17.5 per hour depending on experience

This role would suit a person looking for a challenging, yet rewarding part time flexible position. If you are a proactive, detail-oriented individual with a passion for supporting senior executives and delivering exceptional results, we encourage you to apply for this exciting opportunity.

To apply, please send your CV and cover letter to [email protected]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Part-time
Part-time hours: 25 per week

Salary: £15.00-£17.50 per hour

Benefits:

• Flexitime

Schedule:

• Flexitime
• Monday to Friday

Application question(s):

• Minimum of five years of experience as an Executive Assistant, supporting senior executives in a fast-paced and dynamic environment
• Strong organizational, communication, and time-management skills
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with the utmost discretion and professionalism
• Proven ability to prioritize and manage multiple tasks simultaneously

Work Location: Remote

Application deadline: 11/04/2023
Reference ID: Executive Assistant