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Job description

Job Title: People Assistant

Department: People Operations Team

Type of Contract: Full-time Permanent

Location: Manchester

Salary: £23,000 - £25,000 per annum depending on experience

Job Overview:

We are looking for a committed individual with a passion for a career in HR is expected to fulfill administrative duties across all HR areas.

The key tasks include but are not limited to:

• Manage and maintain personnel files and HR records both online and offline, and ensure them to be complete, accurate and up-to-date.
• Take responsibility of the onboarding, internal transfer and leaving processes; provide guidance to ensure the smooth running of these processes. Assist with organizing regular new joiner induction meetings and probation seminars.
• Ensure all HR files and records to be compliant with UKVI requirements such as RTW checks, record keeping standard for work visa holders. Assist in performing work visa sponsors’ duties.
• Issue HR documents such as employment contracts, HR letters of changes of T&Cs, employment letters, responses to reference request, and so on.
• Maintain End of Month records accurately and keep Finance team updated on time.

Recruitment

• Be responsible for managing the entire recruitment cycle. Coordinate and manage recruitment activities to ensure vacancies are filled in line with agreed timescales.
• Collaborate with line manager and hiring managers to identify hiring needs. Execute recruitment plans.
• Develop a pool of qualified candidates in advance of need.
• Work with hiring manager to design and job descriptions continuously.
• Consistently review and improve on the use of recruitment channels as well as recruitment processes.
• Continuously develop employer’s online presence on company’s careers pages, social media platforms and job boards, etc.
• Conduct regular salary benchmarking research and generate reports accordingly.
• Attend job fairs when needed.

Attendance Management

• Involve in formulating internal attendance policy.
• Process relevant enquiries and provide advice on relevant policies and procedures.

Others

• Provide full administrative support to other HR areas including but not limited to performance management, training & development, compensation management, company culture, employment law & employee relations management, etc.
• Be responsible for internal monthly HR newsletter.
• Process employee queries with excellent level of customer service.
• Undertake/be responsible any other HR related work/projects as required.

Required Knowledge, Skills and Experiences:

• Have a degree in HR and/or CIPD level 5 equivalent or above or have been working at a similar level.
• Have sound HR knowledge and be able to demonstrate proven experience in HR administration/recruitment/training.
• Experience in a fast-paced and constantly changing work environment.
• Experience in writing HR documents and policies.
• Previous administration experience would be beneficial.
• Excellent communication skills.
• Excellent verbal and written skills in both English and Mandarin.
• Computer Literate, experienced in the use of Microsoft applications, in particular Microsoft excel.
• Attention to detail is essential.

Job Types: Full-time, Permanent

Salary: £23,000.00-£25,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Life insurance
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Manchester, M1 6FQ: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Experience:

• Human resources: 1 year (required)

Language:

• Mandarin (required)

Licence/Certification:

• CIPD (preferred)

Work Location: In person

Application deadline: 31/08/2023