Virtual Assistant London, England
Job description
Job Description
We invite you to bring your experience as a Virtual Assistant into play as you support the Senior Directors with support activities. To succeed in this role, you will be a highly motivated, passionate Virtual Assistant with experience within the Construction or Engineering sector. Are you our new Virtual Assistant? Click the apply-button to send your application.
Inviting bright minds
Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.
You will join our Shared Services department
As one of our new Virtual Assistant, your duties will be varied; from diary management, expenses, liaising with colleagues and clients on a daily basis. The ideal candidate will possess extensive experience in supporting several senior managers at a time.
This role is very visible within the organisation and as such requires a Virtual Assistant who is extremely personable and proactive. They must be comfortable working in a team environment and be flexible. The individuals will have full support of the UK Administration shared services team to assist their directors with the support they need.
Your key tasks and responsibilities will be:
- Extensive diary management for up to 8 individuals
- Management of Directors’ inboxes
- Processing expenses
- Coordination of meetings, minute taking and noting of actions
- Domestic & international travel booking to include flights, hotels and visa applications
- Acting as the main point of contact for clients & internal key stakeholders
- Event coordination (internal and external)
- Managing tasks and queries on behalf of the Directors
- Working with the Administration Shared service team to smooth production of documentation for specific projects or tasks
- Any other duties required to support entire department
Your starting point for constant growth
From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:
- Proven experience working as an Executive Assistant with experience at C-level. Ideally to include London experience.
- Professional and dedicated work ethic
- Independent and proactive worker
- Ability to prioritise workloads
- Possess professional written and verbal communication skills
- Good knowledge of Microsoft Office (Advanced level knowledge of Word, Outlook, Teams, and PowerPoint, intermediate knowledge of Excel and with an ability to become familiar with firm-specific programs and software (e.g. OneDrive, SharePoint).
Personal qualities that will help you succeed in this role include: Strong attention to detail and methodical in approach to tasks, with an ability to maintain confidentiality and discretion at all times. Courteous, friendly and tactful. Able to establish rapport easily and able to build relationships at all levels. Accepts accountability for results. Flexible and willing to contribute by helping others, with strong problem solving and decision making skills.
Welcome to our Support Organisation
In Ramboll’s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.
Ramboll in the United Kingdom
Ramboll is ranked a Top 10 consultant in the UK and has 1,500 bright minds working across 17 offices to apply their passion to deliver innovative solutions across Buildings, Transport, Environment & Health and Energy. We love seeing our talents develop and succeed and you will have opportunities to work on challenging and inspiring projects within an environment that is friendly, open and supportive.
How to apply
Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.
Additional Information
All your information will be kept confidential according to EEO guidelines.
