Vetting Support Officer Cardiff, Wales
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Location
About the job
Job summary
We are looking for a Vetting Support Officer to join our fast-paced Security team at the Senedd.
You will be organised and have the ability to communicate effectively whilst maintaining privacy and dignity for those you assess. You will work within a critical business area that supports the management of security-vetted personnel to work within the Welsh Parliament estate.
The vetting department is an integral part of the Senedd. You will be the first point of contact for any vetting enquires from Senedd Members, Senedd Members’ Support Staff, Commission staff and other persons who work on the Senedd estates. The estate includes the Senedd, Ty Hywel, the Pierhead and satellite offices in other areas of Wales.
Job description
As a Vetting Officer you will be responsible for assisting vetting of all those who work at the Senedd estate and Members Constituency, ensuring any personnel risks are identified and managed effectively.
In addition, you will be required to support the Personnel Security Manager in the successful implementation of the Vetting Strategy.
- To be the main reception point for all initial vetting requirements for new starters required to work within the Welsh Parliament (WP) estate, ensuring that suitable checks are carried out within the parameters of WP policy.
- To highlight any discrepancy in applicants vetting checks and report them to the Personnel Security Manager.
- Registration of candidates with external vetting agencies and monitoring returns to ensure suitable security clearance can be issued.
- Identifying personnel whose security clearance needs renewal and ensuring this is actioned prior to the lapse date.
- Maintenance of the personnel security vetting database(s).
- Liaison with vetting points of contact in other departments, ensuring that changes in policy are promptly distributed.
- Maintenance of digital vetting records in accordance with the Data Protection Act 2018, ensuring secure storage and appropriate disposal where required.
We’re looking for a highly motivated individual to join our small team. Previous vetting experience is not required as a full training programme will be provided upon appointment. Interested? Get in touch today!
Person specification
Job Specific criteria:
1. Ability to analyse personal and confidential documentation in a timely, confidential and professional manner whilst complying with Data Protection legislation.
2. Excellent organisational and administration skills with the ability to prioritise workload accordingly
3. Sound knowledge of Microsoft Office applications, Excel, Word and database systems
4. Excellent communication skills, verbal and written, with the ability to communicate at various levels both internal and external managers, colleagues, applicants, suppliers etc.
Desirable criteria:
The following qualities are not essential for this particular post but have been deemed as desirable. These will only be taken into account in the event of two (or more) candidates acquiring the same score at either application or interview stage.
Experience of pre-employment background checks and national security vetting process.
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
Details of the Selection Process: Candidates are required to complete an application form through our recruitment portal addressing the job specific and desirable criteria.
Closing Date for applications: 23:59 5 June 2023.
Your application must be submitted before midnight on the closing date.
You will be updated on your progress via the email address you first register with. Please check your Junk Mail and Spam folders to make sure you don’t miss any future correspondence.
Interviews will be held onsite in Cardiff Bay from: 19 June onwards
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
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