Trust HR Officer Rochdale, England
Job description
Job Description for Trust HR Officer: Hollingworth Learning Trust
- To apply for this position please visit our website, then download the application form and supporting documentation and send completed applications to [email protected]as soon as possible.
Job Title: Trust HR Officer
Contract Information: Term Time plus 2 weeks / All Year Round (TBC upon appointment)
Permanent
36.25 hours per week, 8am to 3.45pm (30 minute unpaid lunch daily)
Responsible to: Trust HR Manager
Responsible for: n/a
Terms & Conditions: NJC , Support Staff Terms and Conditions
Salary Range: NJC Grade 6/SO1, Scale Point Range Points 19-25
Starting scale point is dependant on experience
Actual salary for all year round is £27,852 - £32,020 (pro rata for term time +2 weeks working pattern is £24,638 - £28,325)
Subject to annual performance related pay
Other: 2 months’ notice period
Based at the Trust Office with travel to sites for meetings.
Hollingworth Learning Trust Background & Vision:
We are here to make a positive difference to the lives of our children. We are not here to make the inevitable happen. Every school we work with is on a journey towards becoming 'World Class’. Our Trust is there to support this.
Our Trust exists to support school improvement and share innovation across all of our schools in order to raise standards, improve provision and unlock potential. The purpose of each school is to improve the life chances of each child regardless of ability, gender, social background or ethnic origin.
Our Central Services Support Team are a key part to us supporting schools on their journeys to ‘World
Class’.
Trust Values:
Our values are at the heart of what we do. We are:
We have high expectations for all of our children and staff. They
AMBITIOUS: deserve the best we can do.
We believe that people and schools can improve; we always believe
POSITIVE: this.
We make long term commitments to pupils, families, communities and
RESILIENT: schools. We never give up.
We constantly evaluate what we do in order to improve. We are never
REFLECTIVE: complacent.
We always promote equity, equality and challenge injustice. We
PRINCIPLED: consistently act in the 'best interests' of our pupils.
Purpose of the Job:
The Trust HR Officer will be a key part of the central services team, working with the Trust HR Manager to provide the HR central services to schools in the Trust.
ORGANISATIONAL CHART
Chief Operating Officer
Trust HR Manager
Trust HR Officer
CONTROL OF RESOURCES
Personnel: None
Financial: None
Health & Safety:
The postholder is responsible for their own heath, safety and welfare and that of others within their care, in accordance with the Trust’s policy and the Health and Safety at Work Act, 1974.
Training and Development:
The postholder will be responsible for assisting in the identification of and undertaking their own training and development requirements, in accordance with the performance management framework.
Equipment/Materials:
➢ To be responsible for the safe use and maintenance of equipment/materials used by the postholder.
➢ To adhere to rules and regulations relating to the use of ICT, email and internet/intranet access.
➢ The operation of general office equipment, ICT systems and the orderly storage of stationery and office supplies.
Relationships (internal and external):
Internal: 1. Teaching and support staff within the Trust
2. Users of the Trust
3. Voluntary helpers
External: 1. Parents/Carers
2. Visitors and customers
3. External agencies e.g. local authority
Key Duties and Responsibilities:
▪ To support the Trust HR Manager in delivering the Trust HR service, in line with the responsibility matrix.
▪ To act as a key point of contact for all HR related queries, providing support and advice to staff, referring to the Trust HR Manager where appropriate.
▪ Recruiting staff:- To complete Trust HR Recruitment duties as set out in the responsibility matrix. This will include; Trust Central Office recruitment; advising the HR link in schools on recruitment queries.
▪ To be part of the job evaluation team, ensuring the salaries for roles are evaluated fairly and consistently across the Trust.
▪ To be a ‘safer recruitment specialist’ ensuring full compliance with KCSIE at all times and supporting
HR links / recruiters to deter unsuitable candidates from applying for and being appointed to roles in our schools.
▪ Training the HR links in schools on KCSIE compliance, enabling them to complete pre-employment checks and input the checks to the HR system for their schools Single Central Record (SCR).
▪ Maintaining the SCR and employee MIS for the Trust Central Office staff records.
▪ To ensure the accurate and timely delivery of administrative services such as formal correspondence to employees relating to terms and conditions of employment and policies/procedures (offer letters, employment contracts, leaver documentation, changes to terms and conditions, etc.), inputting this information to the HR system and sharing all relevant details with the payroll team for the monthly payroll processing.
▪ Maintaining employee records (electronic and paper).
▪ Use of the Trust HR system, inputting data and reviewing processes / workflows, to ensure that the system is reducing workload and saving time where possible.
▪ Completing absence management procedures and processes. This will include; recording staff sickness absence; ensuring all relevant paperwork is in place; other administrative processes for absence management; supporting managers with meetings; monitoring absence data and reporting on this; and flagging any issues with the Trust HR Manager.
▪ Supporting with employee relations. This will include attending meetings in relation to and preparing information for investigations, disciplinary, grievance and other HR cases.
▪ Providing advice and guidance on HR best practice.
▪ To play an active role in the monitoring, reporting and analysis of key data including but not limited to, induction feedback, staff turnover, gender pay gap data, equality data, etc. as requested by the Trust HR Manager
▪ HR Administration duties, including o Planning, and sometimes delivering training, including inductions for new staff and return to work training for managers. o To ensure the HR new starter process for employees in our schools is up to date, provides employees with a consistent welcome and introductory experience, is inclusive of all required training and is evaluated with employee feedback. o To support schools with the monitoring of probationary periods of staff and support line managers with these reviews, raising any concerns to the Trust HR Manager where required. o Any other HR related administrative tasks.
▪ To support the Trust HR Manager in a range of duties including; o Assist schools with Equality Objectives and reporting, this may include Equality training for staff and stakeholders. o Advice in relation to performance management for support staff across the Trust. o Advice in relation to training days for support staff across the Trust. o Staff wellbeing initiatives and employee benefits. o Attendance at meetings. o the development of HR CPD for senior staff and managers across the Trust o Due diligence, TUPE and onboarding for new schools joining the Trust.
▪ Any other HR related tasks commensurate with the role as required to support the Trust HR Manager.
General Responsibilities:
- The postholder must perform their duties in accordance with the Equal Opportunities Policy; be aware of, support and ensure equal opportunities for all; and have due regard to the Public
Sector Equality Duty.
- To comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To contribute to the Trust ethos, values, aims and development/improvement plan.
- To attend meetings within the Trust, at its academies and external events as required.
- To participate in training and other learning activities and performance development as required.
- To maintain confidentiality always in respect of school-related matters and to prevent disclosure of confidential and sensitive information.
- Work and process personal and sensitive information in accordance with Data Protection Act
2018 including the General Data Protection Regulations (GDPR) 2018.
- To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
- To carry out their duties with due regard to current and future school/Trust policies, procedures and relevant legislation. These will be drawn to the postholder’s attention during the recruitment process, induction, staff code of conduct, ongoing performance development and through Trust communications.
Hollingworth Learning Trust expects employees to work flexibly within the framework of the duties and responsibilities above. This means that the postholder may be expected to carry out work that is not specified in the job profile but which is commensurate with the grade of the role within the remit of the duties and responsibilities.
This job description will be reviewed to reflect the plans, growth and development of the Trust.
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Information for all applicants / postholders:
Hollingworth Learning Trust are committed to safeguarding and promoting the welfare of children, young
people and vulnerable adults and expect all staff and volunteers to share this commitment.
The successful candidate will have to meet the person specification and will be required to apply for an
enhanced DBS disclosure and all other pre-employment checks outlined in Keeping Children Safe in
Education. All appointments are subject to Safer Recruitment practices.
We particularly welcome applicants from under-represented groups including those based on ethnicity,
gender, transgender, age, disability, sexual orientation or religion.
Job Types: Full-time, Part-time, Permanent
Salary: From £24,638.00 per year
Benefits:
- Free flu jabs
- Free parking
- On-site parking
- Wellness programme
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Rochdale: reliably commute or plan to relocate before starting work (required)
Work Location: In person
