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Job description

JOB TITLE: TRAINING & TRAVEL CO-COORDINATOR

REPORTING TO: OPERATIONS DEPARTMENT LEADS

PURPOSE OF JOB:

To work within a very busy Operations Department as part of the team, Primarily responsible for Training and Travel and eventually standing in for Operations leads during annual leave or absences.

RESPONSIBILITY:

• Maintaining of company personnel training records and database – verification of new personnel training and competence.
• Make travel arrangements for offshore and overseas mobilisations and demobilisations for company personnel, to include but not limited to booking flights, hire cars, taxis and hotels
• Assist with the recruitment and mobilisation of personnel to offshore/overseas locations as and when required.

SUPERVISORY DUTIES:

None

MAIN DUTIES:

• Maintain Company Personnel Training Records and database.
• Make travel arrangements for offshore and overseas mobilisations and demobilisations for company personnel, to include booking flights, hire cars, taxis and hotels
• Ensure that the personnel movements database (SharePoint) is kept up to date.
• Accurate and timely completion of mob and demob trackers with supporting documentation for the Finance department
• Research any visa, travel or immunization queries in relation to personnel mobilisations
• Process visa applications for personnel travelling abroad.
• Arrange offshore inductions and issue associated forms & documents
• Provide cover on the out of hours call out rota for Personnel Logistics
• Liaise with Materials Department to ensure appropriate PPE is available
• Enter, update and maintain offshore personnel Training information within the SharePoint database.
• Issue out, and follow up on the return of Contractor Agreements to offshore Ltd Co. and CIS workers via DocuSign.
• Verification of Ltd Co. and CIS insurance certification in accordance with Contractor Service agreements.
• Maintain tracker for submission of Ltd Co and CIS insurance certificates and policy expiry dates.
• Issue out and follow up on computer based training for new starters & existing workers via the LMS as appropriate and report on any gaps/non-compliance.
• Ensure GDPR compliance in relation to retention/removal of personal information from DSL systems eg. speculative CV’s, previous workers etc.
• Verification of trade specific qualifications / competence requirements in accordance with legislative, Company and client requirements.
• Ensure all offshore personnel files are maintained with current certificates -qualifications including passports / eligibility to work etc.
• Book all training courses/medicals and survivals for offshore personnel and arrange travel/accommodation, if required.
• Ensure an awareness of and full understanding of both individual and departmental HSE responsibilities and carry out all activities accordingly.

PERSON SPECIFICATION:

• Good working knowledge of industry specific training and competency requirements.
• Demonstrable experience in logistics and personnel co-ordination.

MINIMUM EXPERIENCE:

• Previous experience in a similar role

MINIMUM QUALIFICATIONS:

• A good standard of education: eg GCSEs or equivalent.
• Computer literate, to include word, excel and outlook

PERSONAL ATTRIBUTES:

• Be able to work under pressure and use own initiative.
• Possess a flexible attitude towards working hours.
• Good communication skills
• Confident telephone manner

ADVANTAGEOUS EXPERIENCE:

• Training and Travel logistical experience.

ADVANTAGEOUS QUALIFICATIONS:

• Familiarity with the use of SharePoint.

ELEMENTS OF COMPETENCE:

• Team player
• Reliable and flexible
• Resilient character
• Planning and organising
• Time management

Job Types: Permanent, Full-time

Salary: £25,000.00-£30,000.00 per year

Benefits:

• Company pension
• Life insurance
• On-site parking
• Private dental insurance
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday
• Weekend availability

COVID-19 considerations:
DSL have a strict COVID policy ensuring the safety of all of our office and offshore personnel

Work Location: In person

Reference ID: OPC-01
Expected start date: 15/09/2023