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The Place Young People's Community are looking for an enthusiastic and hard working individual to work towards achieving a Level 3 Accounts Assistant Apprenticeship. To accurately record and process financial information across the business, aligned to accounting standards and controls, resolving discrepancies and providing data and support to aid decision making.

Key Accountabilities;

• Processing and reconciling financial data, information and payments meeting all compliance and EYP standards and expectations
• Recording and accurate posting of accounts payable and accounts receivable invoices and payments, resolving queries and disputes through to resolution
• Providing accurate and up to date payroll information to provider within agreed timescales
• Supporting key colleagues, homes and schools with financial processing and reporting
• Processing and reconciling financial data, information and payments meeting all compliance and EYP standards and expectations
• Conducting month end reporting and reconciliation of monthly accounts, ensuring all information is accurate and delivered within agreed timeframes and schedules
• Posting of accurate costs, accruals and pre-payments to the relevant systems and standards
• Maintaining accurate posting of activities to the right journals and cost centres
• Providing day to day cash management, cash/funding allocation and reporting
• Accurate month end reconciliation delivered accurately and within agreed timeframes
• Systems, journals and cost centres are accurate and up to date
• Cash/funding accurately allocated and reported on within agreed time frames
• Recording and accurate posting of accounts payable and accounts receivable invoices and payments, resolving queries and disputes through to resolution
• Recording and processing of supplier invoices and payments in line with payment schedules
• Reconciling supplier statements, resolving and escalating, where appropriate, queries and disputes through to resolution
• Processing colleague expenses accurately and in line with agreed approval levels
• Maintaining accurate and up to date accounts payable purchase ledgers and cash books
• Checking customer invoices are accurate and are distributed in a timely manner
• Reconciling customer payments
• Monitoring and managing customer queries and discrepancies through to resolution, in conjunction with key colleagues and finance team members
• Identifying, monitoring and following up on unpaid and old debts through to payment agreement
• Maintaining accurate and up to date accounts receivable ledgers and journals
• Ledgers, cashbooks and journals are accurate and up to date
• Statements, invoices and payments are accurately reconciled
• Queries, disputes and discrepancies are resolved within agreed timeframes
• Providing accurate and up to date payroll information to provider within agreed timescales
• Collating and reviewing payroll date and information, ensuring that accurate information is provided to payroll outsourced partner/provide

Managing all changes to colleague information, ensuring that information is updated, accurate and supplied to payroll outsourced partner/provider for action, including but not limited to;

• Change in colleague status
• Change in role status
• Change in contract/benefits
• New starters
• Leavers
• Conducting payroll auditing and accuracy spot checks, identifying and correcting information and data quickly
• Providing the first point of contact for payroll related queries, ensuring these are resolved

Measures of Success;

• Payroll information provided is accurate and up to date for each payroll cycle
• Payroll queries are resolved within agreed time frames
• Supporting key colleagues, homes and schools with financial processing and reporting
• Conducting financial record audits across homes and schools, providing feedback and corrective action support
• Gaining feedback and requirements from operational colleagues regarding financial support and provision, recommending improvement to processes, reporting and ways of working
• Providing accurate and up to date financial reporting and query management to key colleagues/managers
• Contributing to identifying risks and opportunities, assisting in the tracking of agreed actions to achieve performance
• Supporting the provision of month end processing and report production, annual budgets and forecasting through accurate data and information
• Providing data and information to support key and ad-hoc projects and continuous improvement activities

Measures of Success;

• Colleague/stakeholder feedback is at expected levels
• Audit actions are owned and monitored to completion
• Risks and opportunities have owners and plans in place to address these
• Project and ad-hoc information is accurately provided within agreed timeframes

Skills Required & Qualifications;

• Committed to working towards recognised accounting qualification
• Experience of and working knowledge of finance and accounting principles, regulations and best practices
• Ability to deliver a range of tasks and competing priorities to meet deadlines and targets
• Possesses excellent attention to detail
• Good communication skills with the ability to effectively convey complex information to suit the audience
• Ability to constructively challenge to achieve productive solutions
• Excellent critical thinking and solution creation skills
• Confident and resilient

What training will the apprentice take and what qualification will the apprentice get at the end?

• Level 3 Accounts Assistant Standard Qualification
• Understand legislation with regard to confidentiality, data protection, and information sharing
• Employment Rights and Responsibilities
• Personal Learning and Thinking Skills
• Functional skills Level 2 Math's and English (if required)

Benefits;

• Eligible for an NUS card for discounts in shops and restaurants
• Eligible for an apprenticeship oyster card, 30% off travel
• Discount on Nandos, ASOS, Vue cinema and much more
• Earn while you learn
• No debt
• Automatic rise in pay after 12 months
• Prizes and vouchers to be won (apprentice of the month)
• Secure a job with little or no experience
• Remote learning
• Paid twice a month

Expected duration;

20 months

Working Week;

Monday to Friday, hours to be confirmed