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Network Rail Consulting (NRC) is the international consultancy arm of Network Rail – the owner and operator of Britain’s mainline rail system.

Through our consulting services, we have helped many agencies around the world accelerate transformation efforts, make step-changes in major program delivery, and achieve leaps forward in areas such as asset management and maintenance and system integration.Our work is driven forward by our values: passion, agility, collaboration, and impartiality.

About the project

Building on our continued success, we are looking for a Team Organiser to join our team in London!

The role of the Team Organiser is primarily to support both the day-to-day operation and running of the UK and Middle East teams.

This is a highly adaptive and flexible role which encompasses a range of skills and service needs including clerical and administrative support, IT support & issues resolution, availability of office supplies and provision of travel and hotel accommodation to maximise the productivity of the teams.

What will you be doing?

Team Support

• Manage the UK and Middle East teams’ domestic and international travel and hotel arrangements in line with NRC's Travel & Expenses Policy and agree arrangements with the appropriate team members;

• Manage the Mobilisation and Demobilisation flights, accommodation and relocation arrangements for new joiners/leavers in the Middle East;

• Arrange meetings, conferences and training (including preparation of agenda/minutes/attendance records if requested) as directed by team members;

• Manage the booking calendar and provide hospitality (drinks/lunches) for meetings in the London office;

• Act as the ‘Brand Book Ambassador’ in formatting project documents (i.e. – Letter, PowerPoint decks, memos. technical notes, reports, minutes etc) adhering to the NRC brand guidelines;

• Manage the approval and execution of documents via Adobe Sign;

• Co-ordinate the resolution of team problems regarding IT and office facilities (including arrangement of repairs and maintenance as necessary), minimising the impact on team productivity;

• Provide SharePoint administration support to the Global NRC team;

• Administer access passes for the London office;

• Coordinate the on-boarding of new employees, relevant IT and communication equipment, logins, office access and PPE;

• Provide ad hoc administrative support to UK and Middle East teams.

Office Management

• Undertake general office administration duties including control of all mail and couriers, greet guests, undertake safety briefing to all visitors and provide refreshments to visitors.

• Utilise financial and procurement systems and act as Local Purchasing Agent (where advised) to order stationery, consumables, business cards, specialist printing, etc.

• Assist in preparing bids, CVs and project sheets as requested.

• Ensure all office equipment is safe and working at all times (i.e. printer, VMR etc).

• From time to time, it may be necessary to undertake Billable Tasks to assist during times of peak workload.

Skills, Experience & Qualifications

• Advanced level MS Office skills (particularly WORD), including SharePoint, and good general IT skills at the administrator level;

• Excellent organisation, communications and time management skills;

• Customer focused (internal and external);

• Ability to build work across a multidisciplinary team and build relationships at all levels;

• Recognised qualification in office management would be desirable

• Knowledge and experience of records management; and experience of working in a professional services company is also desirable

For the right person, this role presents a fantastic opportunity to develop their career, joining an established and passionate team, with ambitious plans to grow and share global best practice with local clients.

What we can offer you:

Network Rail Consulting offers a range of generous benefits including generous annual leave entitlement and pension contributions

https://www.networkrailconsulting.com/

Apply

Network Rail Consulting is an Equal Opportunity Employer. We welcome applications from all qualified candidates regardless of age, race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or veteran status.