Team Assistant - Real Estate London, England

Howard Kennedy

Full Time London, England 10.56 - 12.04 GBP Today

Job description

The role

This is an excellent opportunity to join us as a Team Assistant (TA), providing high quality support to Legal EAs/PAs and fee earners in our Real Estate Department. This role will be an integral part of a busy team, interacting daily with EAs/PAs and fee earners while having the ability to prioritise workloads and liaise with other support functions to ensure timely delivery.

The team is friendly, approachable and collaborative. We encourage career progression and development, while actively supporting each other with a busy and varied workload.

Core Hours are Monday to Friday 9.30am to 5.30pm, with a flexible hybrid working arrangement.

Main responsibilities

Working across a variety of tasks and responsibilities including;

Collating, proofreading and drafting DPC work within Outlook, occasionally sending on fee earner's behalf.
Document management - drafting, formatting, comparing, amending emails/documents and filing when required.
Small volume photocopying, printing and scanning, with delivery/collection of large volume of photocopying, scanning and couriers to/from the Document Services team.
Undertaking conflict searches and further research using the internet, databases etc.
File opening and closing ensuring that all compliance rules are adhered to.
Collating and indexing legal documentation, both physical documents and/or electronic documents.
Assisting with scheduling of original deeds and documents and arranging storage.
Maintaining the stationery supplies and ensuring the areas are kept tidy.
Downloading Land Registry / data report documents and saving to appropriate files.
Submitting full property searches on Land Registry, keeping the fee earner up to date on search results received and managing outstanding search results.
Finance related admin - assisting with Inputting expenses on Chrome River, dealing with all forms of payment requests and minor Elite 3e queries.
Booking departmental and other internal meetings.
Assisting with any other department ad hoc duties, such as business development tasks.

About you

You will be able to demonstrate;

Excellent organisation and time management skills, with the ability to prioritise your workload in a deadline driven environment, remaining calm and focussed.
Strong communication and relationship building skills, with individuals of all levels.
Excellent attention to detail.
Good knowledge of Microsoft and other commonly used software.
Being a supportive team player with an ability to use your initiative to develop solutions.
Strong administration skills
Enthusiastic, flexible can-do approach to tasks and situations.
Understanding of client confidentiality, with the ability to display discretion when dealing with sensitive information.

About Us

We are a London based, full-service law firm, specialising in providing straightforward advice to entrepreneurial businesses and individuals on domestic and international matters.

We have grown substantially in recent years, including two mergers and an office move. We’ve also matured in terms of our approach to providing advice to our clients, seeking to simplify and improve the experience of working with a modern, independent law firm.

We’re proud of our journey. Without losing sight of where we’ve come from, we are focused on where we’re going. We are evolving and growing every day. And just like our clients, we are ambitious and moving forward. Many of our clients are entrepreneurial, ambitious enterprises who are often privately or family owned, or private equity backed. We are one of the only London based law firms with a large private wealth offering alongside significant business law capability.

The firm also advises major corporates on particular specialist legal matters who find our straightforward approach a compelling alternative to larger, less personal firms.

Benefits