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Team Assistant, Edinburgh Edinburgh, Scotland

CBRE

Full Time Edinburgh, Scotland 31665 - 35228 GBP ANNUAL Today

Job description

Posted

06-Mar-2023

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Edinburgh - Scotland - United Kingdom of Great Britain and Northern Ireland

ABOUT CBRE

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #207 in 2018. It has been named one of Fortune’s “Most Admired Companies” for seven years in a row, including being ranked number one in the real estate sector in 2019.

CBRE offers a broad range of integrated services, including transaction and project management; property and facilities management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

CBRE advises on more commercial property than any other adviser across the United Kingdom with offices in London Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.

Job Title: Team Assistant

Location: Edinburgh

Role Purpose

To provide full time secretarial and administrative support to various teams in the Edinburgh office to ensure that their needs and the clients’ needs are met at all times.

Key Responsibilities

Working for several teams across all levels including Valuation, Capital Markets and Agency
An ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard
Assisting with job management including maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for external audits)
Using PeopleSoft (CBRE’s finance system) to raise invoices, register new projects and raise expense claims
Diary management for all team members, particularly Directors
Carry out Anti-money laundering checks for new clients with the help of the compliance team
Preparation, collation and formatting of reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.
Booking of travel and accommodation throughout the UK and occasionally international
Help cover other teams when secretaries are out of the office or workload is heavy
Assisting with the organisation of both client and staff entertaining
Ensuring a smooth running of day to day business
Binding of reports
Reception cover during lunch/holiday cover on rotation with other secretaries

Person Specification/Requirements

Excellent organisational skills and attention to detail
A team player, possess a desire to collaborate with other secretaries and work to benefit the business
Good interpersonal skills with a professional attitude
Ability to prioritise and act on own initiative
Able to work to deadlines and have a flexible approach
Ability to work autonomously and proactively
Confident communicator
Good writing skills
Good IT skills (Word, Excel, MS Outlook, Power Point and PDF editing).
Can be trusted to be discrete with confidential information relating to both projects and the team members

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

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