Team Administrator London, England
Job description
Job title: Team Administrator
Salary: c.£28,000
Location: Palestra (London) - Hybrid
Contract Type: TfL, Band 1, Perm
Overview of project/role
The Strategy and Innovation Directorate (c.70 people), are looking for a team administrator to provide support to the teams across the Directorate.
Working as part of the Director’s Office, the work will be varied and will include, but not limited to diary management, team meeting organisation and prep, support of ad-hoc tasks such as developing new starter information etc.
This is a great opportunity for a driven individual with strong attention-to-detail, to work in a fun, fast-paced environment, with lots of opportunity to get involved in wider initiatives within the team.
We are open to an individual with no prior experience in an office environment. The most important thing is a willingness to learn, strong attention to detail, ability to build working relationships and solve problems.
We are also open to flexible working requests, this role is suitable for a job-share opportunity.
Key Accountabilities
- Provide meeting support for Senior Managers, including scheduling meetings, room bookings etc.
- Ensure the smooth and efficient running of the office and maintain an excellent level of service to teams
- Collect and collate specific sets of information on a day-to-day basis and manage relationships around this collection process.
- Conform to procedures and formats for relevant documentation and recommend improvements where possible.
- Distribute key documentation by most appropriate methods and meet deadlines as required.
- Carry out other activities as determined by manager or supervisor.
Skills:
- Attention to detail
- Ability to problem solve
- Ability to provide support in / for meetings including preparing supporting papers
- Ability to use Microsoft Office including Word, Excel, Outlook, and PowerPoint
- Ability to communicate effectively, both orally and in writing
- Ability to build effective working relationships with people at all levels across the organisation
Experience:
- Experience of organising effectively to deliver against goals
- Experience of dealing with a variety of people
- Experience of effective use of computer systems
Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.
Application Process:
- Please apply using your CV and a short note about why you are interested in this role. Word format preferred and do not include any photographs or images
The closing date for applications is Sunday 11th June @ 23:59
Benefits:
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:
- Final salary pension scheme
- Free travel for you on the TfL network
- A 75% discount on National Rail Season Ticket and interest free loan
- 30 days annual leave plus public and bank holidays
- Private healthcare discounted scheme (optional)
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.
We may close this advert early if we receive a high volume of suitable applications.
