Supply Administrator London, England
Job description
Job Title: Supply Administrator
Reporting To: Deputy Head of Supply
Salary: £23,400
Contract type: Full time / 12 month Contract
About The Felix Project
The Felix Project is London's biggest food redistribution charity and the largest end-to-end food redistribution charity in Europe.
Our vision is a London where no one goes hungry and good food is never wasted.
We rescue surplus food from businesses, supermarkets, restaurants and farms. This food is nutritious, in-date, and safe and includes a high proportion of fresh vegetables, fruit, meat and fish. If we did not rescue this food, it would be at risk of going to waste. Instead, we deliver it free of charge to London charities, schools, food banks, COVID food hubs and other organisations serving people in need. Our food is a vital lifeline for children and families, people on low incomes, people who have lost their jobs, the homeless, refugees, domestic abuse survivors, the elderly and keyworkers.
We were founded in 2016 in memory of Felix Byam Shaw, by his father, entrepreneur Justin Byam Shaw.
Purpose of the Job
The main purpose of the role is to support all functions of the Felix Supply team, this will include supporting external commercial relationships, transport and logistics as well as cultivating internal relationships. The role will include but not be limited to day-to-day support on all supply functions, systems work, project support and regular weekly visits to depots to support supplier marketing. This could be an important development role for the right candidate, you will touch all areas of the organisation and gain a great understanding of The Felix Project. This role is key to the smooth running of the team and Felix supply.
You will play a big part in ensuring that the charity is successful in achieving its objective to rescue and secure a growing supply of surplus food that will take us to our ambitious future meal targets,
Duties and Accountabilities
· Support the Felix Supply team which manages commercial supplier relationships and Logistics.
· Support the execution of the Supplier marketing strategy with photos and case studies
· Manage all supply associated systems including – Gladys (WMS), Dynamics 365 (CRM)
· Liaise with the depot teams when needed.
· Contribute to supplier data and reporting analysis.
· Book meetings.
· Maintain internal databases (Dynamics CRM)
Person Specification
You will have an understanding of the food industry and have a passion for reducing food waste and/or food poverty. You have developed and managed effective third-party relationships to enable growth and you have a passion to be in a charity that is expanding rapidly.
The Felix Project recognises the positive value of diversity and is committed to creating a diverse and inclusive workforce. We encourage applications from all suitably qualified or experienced individuals, regardless of their race, gender, biological sex, disability, religion/belief, sexual orientation or age.
Essential skills/knowledge relevant to this role
· Organisational skills
· Attention to detail.
· Systems experience - including but not limited to all Microsoft applications & PowerBi, inhouse WMS and reporting tools.
· Confident and professional
· Ability to work within a team of varied individuals with a positive attitude.
· Meticulous organisational skills and attention to detail
· Good communication skills
· Ability to travel, regularly visiting all four Felix sites
Desirable skills/knowledge relevant to this role
· Committed to reducing food waste and fighting food poverty
· Knowledge of food safety legislation
What you’ll get in return
You will be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team.
This role will be based across our four sites in Park Royal, Enfield, Deptford and Poplar, with regular travel to suppliers and charities and other key stakeholders when necessary. The salary is £23,400 per annum, 25 days annual leave + bank holidays.
Contract Type: 12 month Contract
Hours: 37.5 hours per week, Monday to Friday between 8.30am to 5pm
Application procedure
Please apply via our recruitment portal.
Please upload your CV and a covering letter outlining your suitability for the role (and make sure that they’re both uploaded before submitting your application).
Recruitment timeline
Applications close: 5/5/2023
First interviews: 10/5/2023
Second interviews: TBA
Job Types: Full-time, Fixed term contract
Salary: £23,400.00 per year
Benefits:
- Casual dress
- Cycle to work scheme
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London
Application deadline: 05/05/2023
