Staffing Administrator London, England
Job description
About us
UCL is one of the foremost universities in Britain and the world. The Department of Medical Physics & Biomedical Engineering is proud to host internationally-leading research groups covering a broad range of activities and spread over several sites. Our staff and students have a diverse range of interests and expertise, covering many areas of physics, engineering, medicine, physiology, computer science, and mathematics. Our HR team sits within the Professional Services Admin team within the department, which helps facilitate the department's smooth running through our people-focused initiatives.
About the role
This is an exciting time to join a small, fast-paced team in a HR generalist role. The post holder will provide, and often lead, a comprehensive and effective HR and Staffing Service to all members of staff within the department, as well as ensure that all staff are aware of and adhere to HR policies and procedures. This role involves offering supporting colleagues through the full employee lifecycle, including recruitment and selection (including VISA’s and Immigration), onboarding and induction, employee experience and leavers, and processing PGTA and honorary contracts etc. The postholder will offer advice to staff on appropriate staffing procedures in matters relating to probations, appraisals, recruitment, and selection and best practice etc.
The Staffing Administrator will work closely with the Senior Human Resources Administrator in supporting the implementation of people-focused initiatives and activities within the department. The postholder will help achieve a high quality and timely service to staff and others internal and external to the department.
The position is available to start from 1st July 2023. This role is eligible for hybrid working with a minimum of 60% on site. For more information about this role, please contact MedPhys HR at [email protected]
We will consider applications to work on a part-time, flexible and job share basis wherever possible.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff
About you
We are looking for an experienced HR Administrator to join our team (experience working within a HE or research environment sector is highly desirable). You will be educated to A-Level or equivalent at Grade C or above and/or have acquired relevant experience in administration. You will have a good understanding and working knowledge of HR policies, basic employment law (including right to work legislation) and recruitment and selection. You will need to be able to prioritise and organise your workload, have excellent communication skills and be able to deal with sensitive information in a professional manner.
Your application:
Your application must include a CV and a Cover Letter: In the Cover Letter please evidence, using examples, how you meet the essential and desirable criteria in the Person Specification part of the Job Description in 2500 words or less. You should refer to relevant skills, experience, and achievements you have gained. Please upload this in the cover letter attachment section of the application form. By including a Cover Letter, you can leave blank the 'Why you have applied for this role' field in the online application form, which is limited in the number of characters it will allow.)
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.
The advert will close on Friday 26th May at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended.
Interview Date(s) are expected to be held the week commencing 5th June (TBC). A job description and person specification will more details about the vacancy can be accessed at the bottom of this page.
If you have any queries about the role, or require any reasonable adjustments and/or a more accessible format to apply for this job online or please contact MedPhys HR at [email protected]
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please https://www.ucl.ac.uk/human-resources/policies-advice/ways-working to find out more.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality.
