sorter Pomona, CA
City of Pomona
Full Time
Pomona, CA
64956 - 53448 USD ANNUAL Today
Job description
Salary
$53,448.00 - $64,956.00 Annually
Location
Pomona, CA
Job Type
Full-Time
Job Number
23-SPRS/1
Department
Police
Division
AS-Records Bureau
Opening Date
07/13/2023
Closing Date
8/6/2023 6:00 PM Pacific
DESCRIPTION
BENEFITS
QUESTIONS
VACANCY
The Pomona Police Department, Records Division is seeking applicants for the position of Senior Police Records Specialist. We are seeking two qualified candidates who are ready to take the next step in their career and join a dynamic team.
The Senior Police Records Specialist, under direction, provides lead supervision and training; performs responsible, specialized administrative and technical support and computer data entry work in the preparation and maintenance of sensitive and confidential police records, data, and information to meet Uniform Crime Report program standards; and serves as liaison to other criminal justice agencies.
MINIMUM QUALIFICATIONS TO APPLY
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience
- High school diploma or GED equivalency. Additional course work in business practices is desirable.
- Three years of experience as a Police Records Specialist.
License or Certificate
- Must possess a valid California driver's license.
- Must possess a NCIC Telecommunication Certificate.
- A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Knowledge of: NCIC Telecommunications systems use and restrictions. Principles and practices of lead supervision. Principles and practices of training. Modern office procedures, methods, and computer equipment. Police terminology and law enforcement codes. Alphabetical, numerical, and subject matter filing systems. Techniques used in public relations. Principles and procedures of record keeping. Basic mathematical procedures. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices.
Skill to: Type at a speed of 40 words per minute and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely.
Ability to: Provide lead supervision and training to assigned staff. Retrieve information from in-house systems to aid in criminal analysis and/or investigation of crimes, MO, property, locations, and areas. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Handle multiple tasks with frequent interruption. Prepare and maintain accurate and complete records. Prepare clear and concise reports. Perform accurate mathematical computations. Meet and deal tactfully and effectively with the public. Interact effectively and sensitively with individuals from diverse backgrounds. Respond to requests and inquiries from the general public. Maintain confidentiality of sensitive information and data. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
ESSENTIAL DUTIES
Provide lead supervision to and train assigned staff.
Perform a wide variety of administrative support work including typing, proofreading, filing, computer data entry in the coding and batch control of documents, checking, and recording information on records.
Perform data input using uniform codes, of all pertinent information from hard copy reports to computerized information.
Answer telephones; relay messages; receive and refer complaints; answer routine questions.
Type and process criminal complaints, citations, warrants, police reports, and other related materials.
Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information.
Code and tabulate statistical data and other activity summaries; compile statistical crime reports for submission to the Department of Justice and FBI.
Gather statistical data from Gang Unit, Tagger program, and Domestic Violence program.
Make routine arithmetical calculations of stolen and recovered property for reporting purposes and investigative evidence.
Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
Process citations written by sworn personnel.
Prepare court packages for filing with the District Attorney's Office.
Run teletypes and separate crime broadcasts coming in from other agencies.
Photocopy and process incident reports for Probation Officers and other agencies.
Process all vehicle paperwork for department records, DMV, and DOJ. Verify and review pre-existing records and reports for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies.
Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings.
Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed or called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
Separate incidences and arrests; add and inquire on Jains; separate and distribute custody countywide warrants system; maintain attendance sheets; enter data of incidents, arrests, dispositions, homicide lists, and search warrants; distribute and maintain teletype order outs.
Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department.
Compile and file daily reports from Department personnel.
Prepare and forward statistics to records supervision/management for release to outside agencies. Respond to Department personnel's request for information and/or assistance.
Perform related duties and responsibilities as assigned.
Supervision Exercised
Exercise technical and functional supervision over assigned staff.
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work; ability to travel to different sites and locations.
SELECTION PROCESS
Open & Promotional Recruitment
This recruitment is open to external candidates as well as any City of Pomona employee not serving an initial probationary period and any other hourly City employee who meet the minimum qualifications of the position.
Application Process
Screening of qualifications and most qualified is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. The selection process for this position may consist of one or more of the following: screening of qualifications, verification of typing speed, written examination and oral interview. In addition, the selection process may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. The Human Resources Department may waive any part of the examination depending upon the number of applicants. This recruitment will also establish a list for future vacancies.
A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position.
Prior to employment, selected candidates must successfully pass a background investigation, an interview with the Police Chief or his designee. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Prior to employment, selected candidates must successfully pass a background investigation, an interview with the Police Chief or his designee. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.
Agency
City of Pomona
Address
505 S. Garey Avenue
Pomona, California, 91766
Phone
(909) 620-2291
Website
https://www.pomonaca.gov/
The Pomona Police Department, Records Division is seeking applicants for the position of Senior Police Records Specialist. We are seeking two qualified candidates who are ready to take the next step in their career and join a dynamic team.
The Senior Police Records Specialist, under direction, provides lead supervision and training; performs responsible, specialized administrative and technical support and computer data entry work in the preparation and maintenance of sensitive and confidential police records, data, and information to meet Uniform Crime Report program standards; and serves as liaison to other criminal justice agencies.
MINIMUM QUALIFICATIONS TO APPLY
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience
- High school diploma or GED equivalency. Additional course work in business practices is desirable.
- Three years of experience as a Police Records Specialist.
License or Certificate
- Must possess a valid California driver's license.
- Must possess a NCIC Telecommunication Certificate.
- A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Knowledge of: NCIC Telecommunications systems use and restrictions. Principles and practices of lead supervision. Principles and practices of training. Modern office procedures, methods, and computer equipment. Police terminology and law enforcement codes. Alphabetical, numerical, and subject matter filing systems. Techniques used in public relations. Principles and procedures of record keeping. Basic mathematical procedures. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices.
Skill to: Type at a speed of 40 words per minute and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely.
Ability to: Provide lead supervision and training to assigned staff. Retrieve information from in-house systems to aid in criminal analysis and/or investigation of crimes, MO, property, locations, and areas. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Handle multiple tasks with frequent interruption. Prepare and maintain accurate and complete records. Prepare clear and concise reports. Perform accurate mathematical computations. Meet and deal tactfully and effectively with the public. Interact effectively and sensitively with individuals from diverse backgrounds. Respond to requests and inquiries from the general public. Maintain confidentiality of sensitive information and data. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
ESSENTIAL DUTIES
Provide lead supervision to and train assigned staff.
Perform a wide variety of administrative support work including typing, proofreading, filing, computer data entry in the coding and batch control of documents, checking, and recording information on records.
Perform data input using uniform codes, of all pertinent information from hard copy reports to computerized information.
Answer telephones; relay messages; receive and refer complaints; answer routine questions.
Type and process criminal complaints, citations, warrants, police reports, and other related materials.
Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information.
Code and tabulate statistical data and other activity summaries; compile statistical crime reports for submission to the Department of Justice and FBI.
Gather statistical data from Gang Unit, Tagger program, and Domestic Violence program.
Make routine arithmetical calculations of stolen and recovered property for reporting purposes and investigative evidence.
Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
Process citations written by sworn personnel.
Prepare court packages for filing with the District Attorney's Office.
Run teletypes and separate crime broadcasts coming in from other agencies.
Photocopy and process incident reports for Probation Officers and other agencies.
Process all vehicle paperwork for department records, DMV, and DOJ. Verify and review pre-existing records and reports for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies.
Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings.
Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed or called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
Separate incidences and arrests; add and inquire on Jains; separate and distribute custody countywide warrants system; maintain attendance sheets; enter data of incidents, arrests, dispositions, homicide lists, and search warrants; distribute and maintain teletype order outs.
Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department.
Compile and file daily reports from Department personnel.
Prepare and forward statistics to records supervision/management for release to outside agencies. Respond to Department personnel's request for information and/or assistance.
Perform related duties and responsibilities as assigned.
Supervision Exercised
Exercise technical and functional supervision over assigned staff.
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work; ability to travel to different sites and locations.
SELECTION PROCESS
Open & Promotional Recruitment
This recruitment is open to external candidates as well as any City of Pomona employee not serving an initial probationary period and any other hourly City employee who meet the minimum qualifications of the position.
Application Process
Screening of qualifications and most qualified is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. The selection process for this position may consist of one or more of the following: screening of qualifications, verification of typing speed, written examination and oral interview. In addition, the selection process may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. The Human Resources Department may waive any part of the examination depending upon the number of applicants. This recruitment will also establish a list for future vacancies.
A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position.
Prior to employment, selected candidates must successfully pass a background investigation, an interview with the Police Chief or his designee. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Prior to employment, selected candidates must successfully pass a background investigation, an interview with the Police Chief or his designee. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.
City Mission Statement
The City of Pomona is dedicated to improving the quality of life for our diverse community.
The City of Pomona is dedicated to improving the quality of life for our diverse community.
The City of Pomona offers the following generous benefit package. Employees in this group serve a 12-month probationary period. The Salary Scale Plan is composed of five steps. Merit step increases are based on meets standards performance.
WORK SCHEDULE: Most employees work a 4/10 work schedule. City Hall Employees work Monday through Thursday, with City Hall being closed every Friday.
Police Department employees work a 4/10 schedule but days off vary according to assignment and seniority.
In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Director may assign an employee a different work schedule that is in compliance with the requirements of FLSA with Human Resources approval.
RETIREMENT BENEFITS: Provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. New employees who become a "new" member of CalPERS for the first time on or after January 1, 2013 will be enrolled in the CalPERS 2% @ 62, FAS 3 Plan. New members will be required to pay at least 50% of the normal cost [Govt. Code Section. 7522030(c)]. However, a new employee who is a "classic" member of CalPERS or a current member of another California public retirement system will be enrolled in the CalPERS 2% @ 60, FAS 3 Plan. Currently, all new PCEA employees shall pay the CalPERS member's retirement contribution of 6.75%. City of Pomona employees do not contribute into Social Security.
PAID HOLIDAYS: 13 paid holidays & 2 floating holidays are provided per year.
Police Department employees work a 4/10 schedule but days off vary according to assignment and seniority.
In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Director may assign an employee a different work schedule that is in compliance with the requirements of FLSA with Human Resources approval.
RETIREMENT BENEFITS: Provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. New employees who become a "new" member of CalPERS for the first time on or after January 1, 2013 will be enrolled in the CalPERS 2% @ 62, FAS 3 Plan. New members will be required to pay at least 50% of the normal cost [Govt. Code Section. 7522030(c)]. However, a new employee who is a "classic" member of CalPERS or a current member of another California public retirement system will be enrolled in the CalPERS 2% @ 60, FAS 3 Plan. Currently, all new PCEA employees shall pay the CalPERS member's retirement contribution of 6.75%. City of Pomona employees do not contribute into Social Security.
PAID HOLIDAYS: 13 paid holidays & 2 floating holidays are provided per year.
VACATION LEAVE:
- 1-4 years = 80 hours
- 5-9 years = 160 hours
- 10-14 years = 184 hours
- 15 years = 200 hours
- Extending through the 20th year, employee shall accrue 8 hours of additional vacation leave per year with a maximum accrual of 240 hours per year.
SICK LEAVE: 12 days per year (prorated if on any leave without pay).
GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.
- HEALTH INSURANCE: $700 per month; cash-in-lieu program available
- DENTAL: $75 per month
- VISION: Voluntary participation by the employee
- 125 BENEFIT PLAN CONTRIBUTIONS:
- Waiving coverage = $45 per month
- Single coverage = $65 per month
- Two-party coverage = $625 per month
- Family coverage = $1,025 per month
- LONG TERM DISABILITY INSURANCE: 66 2/3 of base salary for a maximum of 2 years after 60 days
- LIFE INSURANCE: $30,000 policy plus AD&D
EDUCATIONAL INCENTIVE PLAN available for eligible employees to develop their knowledge and abilities.
- TUITION REIMBURSEMENT: $1,500 per year
DEFERRED COMPENSATION: A voluntary deferred compensation 457 plan is available.
FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.
CREDIT UNION membership is available to all City employees and provides access to low interest loans.
NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.
For a more detailed overview of the benefits, review the PCEA Memorandum of Understanding.
FIVE-YEAR VISION STATEMENT: Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students, and scholars, business and industry.
CORE VALUES: The City of Pomona values Cultural Diversity; Fiscal Responsibility; Focusing on the Future; Excellent Customer Service; Leadership; Quality of Life; and Clear and Open Communication.
Agency
City of Pomona
Address
505 S. Garey Avenue
Pomona, California, 91766
Phone
(909) 620-2291
City of Pomona
www.ci.pomona.ca.us
Pomona, CA
Unknown / Non-Applicable
501 to 1000 Employees
Government
Municipal Agencies
