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REQ ID: 117572
JOB TITLE: Team Coordinator
SALARY: .£28,200 - £35,000
POSTING END DATE: 28/07/23
LOCATION: Gaydon

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT:

An opportunity has arisen for a Personal Assistant to join our team, supporting the JLR Director Material Fulfilment. The role is critical to the smooth running of the Material Fulfilment function, requires a great level of flexibility and comes with a high level of responsibility.

ACCOUNTABILITIES AND RESPONSIBILITIES:

As the Personal Assistant you'll have sole responsibility of the Material Fulfilment Director's time, prioritising key business activity, liaising with their leadership team, management of objectives, management and preparation of paperwork and follow up of actions, delivery on time and on quality of all tasks assigned to the Director and their function.

Daily duties will inlcude, Diary management and coordination as well as meeting organisation, logistics support, boking of venues, catering and general events logistics. Liaising with colleagues and external contacts to book travel and accommodation, expense organisation and maintain the gifts and entertainment register on behalf of the team and the holiday trackers for effective team management.

On top of that the roleholder will provide support on the maintenance of documentation to enable effective delivery of team objectives, including forward reviews and briefing documents, document approvals. Attend meetings, taking minutes and circulating notes where required. Organise and store paperwork, documents and computer-based information and order of equipment supplies.

WHAT YOU-LL NEED:

We are looking for someone who is a strong relationship builder with excellent stakeholder management capabilities. You will be a good team player, confident in your nature and eager to get involved with different projects. Ideally, you enjoy a challenge and will have the ability to take the lead, challenge where necessary, in the right way, and will contribute to the team with ideas.

Working in a fast paced environment requires someone who can change and adapt to business requirements quickly and without the need for constant direction. You-ll be able to think for yourself, prioritise workload and support the change.

KNOWLEDGE, SKILLS AND EXPERIENCE:

• Previous experience working in an organisational or administration role.
• Proficient analytical and problem-solving skills.
• Proven ability to work in a fast-paced, changing organisation.
• Ability to prioritise urgent and important workstreams and tasks.
• Detail orientated with good organisational and time management skills.
• Above average written and verbal communication skills.
• Excellent IT skills - particularly with Microsoft Office packages.
• Existing knowledge of working with finance processes, venue booking and system usage.
• Confidentiality when dealing with sensitive information.
  

SO WHY US?

Bring all this to the home of premium innovation, and you'll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family and membership of a competitive pension plan. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Please be aware that we may close this vacancy for applications before the stated deadline if we receive a high volume of interest. We strongly advise you to submit your application as early as possible.

Jaguar Land Rover is committed to equal opportunity for all.