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Introduction

The House of Lords Administration employs over 600 staff, providing the administrative and logistical support for the House of Lords to work as an effective second chamber of Parliament.

The Finance Department, under the Finance Director, has approx. 50 staff. It provides financial services to the House of Lords, including financial management and reporting, budget planning and control, procurement and commercial services (for both Houses and the Parliamentary Digital Service), payment services (including claims for financial support for Members) and staff payroll.

The House of Lords Finance Department has a vacancy for the role of Senior Members Finance Clerk. The vacancy is in the Members’ Finance section which is within the Finance Department.

The Role

The primary objective of this role is to ensure that Members’ allowances and expenses claims are paid promptly and accurately in accordance with the scheme of ‘Financial Support for Members’.

Responsibilities for the role include:

• Ensuring payments made to the Members are accurate, correctly processed and entered on the accounting system.

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  Checking, processing and reconciling claims for inclusion in the payment run, adhering to department wide deadlines.

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  Overseeing all aspects of the Members’ Travel Credit Card Scheme including cardholder agreements and guidance, new and replacement cards, reconciliation of statements and expense claims, and ensuring details are entered onto the system.

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  Be one of two defined process owners responsible for ensuring information is processed accurately and robustly.

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  Actively identifying and seeking improvements, where possible, to build in more flexibility whilst maintaining accuracy and robust controls.

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  Dealing with auditors both internal and external.

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  Assisting the efficiency of the department by performing other duties and projects appropriate to the role, in particular providing support as directed by the Members’ Finance Manager.

Competencies and Essential Qualifications

• Technical skills - Previous administrative experience and good IT skills, including knowledge and experience of Microsoft Office and computerised accounting systems.

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  Analytical skills and problem solving – proven analytical and numerical skills; being comfortable with detailed number work, including manual calculations.

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  Communication skills – Clear and accurate oral, written and online communications skills, including the ability to explain and clarify issues around Members’ Finance. This role requires a high level of telephone, written correspondence, and personal contact with Members.

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  Professionalism, tact and discretion – ability to apply a strong sense of professionalism, tact, discretion and confidentiality to the role.

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  Accuracy – the ability to work under pressure, maintaining a high level of accuracy and meticulous attention to detail.

• Working flexibly – being able to work effectively and flexibly as part of a small team within the Finance Department.

Next Steps

If you would like to apply for this role, please submit an application form demonstrating how your skills and experience meet all criteria on the job description.

More information on the role and the full list of role responsibilities can be found on the job description.