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Senior Finance Officer,

Full Time, Office Based (South Kensington, SW7)

£35,000 -£40,000

Job Description

We are looking for an experienced Senior Finance Officer to join our Finance team. You will perform a variety of finance tasks as directed by the Head of Finance and provide support, training and guidance the Finance Officers that are situated with three of the Charities homes.

For this position, you should have the knowledge and understanding of the basic fundamental accounting principles, be able to use your organisational skills to manage your time and be efficient in processing of journals. Ultimately, you should be able to support the Head of Finance to ensure our day-to-day running of the finance department run smoothly, efficiently and within the timescales set for monthly reporting.

You should also have excellent verbal and written communication skills.

Duties and Responsibilities

This role will have overall exposure to the finance function of the province, provide operational, project and financial management support to the Head of Finance and the Finance Officers:

• Check and approve new supplier bank details on the Bankline.
• Authorise payments initiated within the group.
• Maintain the Bankline in accordance with the agreed authorities and keep the Bankline up to date.
• Maintain the cashflow for the group and cashflow forecasts for the group.
• Coordinate the payroll for employees and arrange payments to employees, HMRC and resolve payroll queries.
• Prepare payroll journals.
• Maintain Sage payroll including data entry, the entire database, year-end, system queries and issuing of P60s
• Maintain a history file for each employee ensuring employee details are up to date and accurate
• Process starters and leavers in accordance with contractual and statutory terms
• Collate data relating to annual leave and working hours.
• Maintain monthly pension information for the group.
• Combine the data and input to the pension provider.
• Maintain payments and resolve pension queries.
• Maintain the nominal ledger of the Central Fund including all month end journals.
• Maintain the Fixed Asset Register for the group.
• Maintain the intercompany recharges for the group.
• Reconciliation of Bank, Payroll, Pension, Debtors & Creditors
• Assist in drawing up final year end accounts ready for external auditing and submission to the General Office in Rome
• Assist with Internal and external Finance audits.
• Keep management accounts up to date at each month end scheduled timelines.
• Consolidate the management accounts for the group at each month end scheduled timelines.
• Assist in Finance project activities as part of the centralisation process.
• Assist the Finance Officers with month end activities and ensure the smooth running of day-to-day activities.
• Assist with streamlining the processes at all the locations (London, Addlestone and Shenstone).
• Assist with improving, streamlining, and making these processes more efficient.
• Keep up to date with GDPR guidelines.
• Build and maintain excellent working relationships with all Finance Officers and senior management.
• Ensure that all financial process across all homes is the same.
• Visit all three homes and provide support for the Finance officers.
• Cover the any particular Finance offers absence, to maintain the financial function locally.
• Train and carry out financial inductions of new employees.

Provide strategic vision to the charity.

• Act as a trusted adviser regarding future plans of the charity
• To ensure the effective development, implementation and evaluation of policies and procedures, ensuring their consistent and compliant application
• Embed the principles of a business partnership approach with stakeholders to ensure proactive and effective support across the organisation
• Virtually network with other peer organisations’ to keep up to date to support role and function development
• Lead on the development and implementation of the Systematic Strategy 2020 -2024 in all areas of business administration.
• Lead on Identifying needs and opportunities to improve the Business scope function and service in conjunction with other senior management colleagues within your respective field of operation.
• Communicate, present, and provide business information to the Board of Trustees
• Network with other peer organisations to keep up to date with systems, processes, and best practice.
• Ensure own personal development through networking events, seminars and reading.

Support to manage Organisational change.

• Ensure a full understanding of the Trust’s long-term strategy and management plan, and ensure departmental strategy and priorities are aligned
• Be a positive change champion for the organisation, identifying key impact areas and priorities and supporting change programs and strategies

Be aware of your responsibilities under the Charity’s Health and Safety policy, taking all possible steps to ensure a safe working environment

Actively support the vision, philosophies, and values of the Charity

• Promote the core values of the Charity i.e., respect, compassion, hospitality, justice, and trust.
• Act in a non-discriminatory manner
• Always maintain confidentiality.
• Act as a positive role model to the team
• Undertake any other duties requested that are in keeping with the values of the Charity.

Experience Skill and Qualifications:

• AAT level 4, Part-Qualified ACCA, ACA, CIMA or similar other UK accredited accountancy qualifications.
• In depth knowledge and understanding of the basic principles of accounting
• Hands on experience with MS Excel, Xero, and Sage Payroll
• Proven work experience within a Finance field
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Proven ability to solve problems creatively and remotely.
• Excellent analytical skills
• Strong interpersonal skills and extremely resourceful
• Experience of leading, motivating and developing Finance processes
• Knowledge and understanding of operating a robust internal control environment.
• Advanced computer skills
• Ability to manage own workload and to deliver work on time.
• Able to work flexibly as part of a team.
• Able to demonstrate an innovative and problem-solving approach to issues.

Job Types: Full-time, Permanent

Salary: £35,000.00-£40,000.00 per year

Benefits:

• Company pension
• Discounted or free food
• Employee discount
• On-site parking
• Referral programme
• Store discount

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you have Strong Accruals and Prepayment accounting experience?

Experience:

• Finance or Accounting: 2 years (preferred)

Licence/Certification:

• AAT level 4, Or equivalent UK accountancy qualifications (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Expected start date: 05/06/2023