Senior Assistant, Office, HR & Administration London, England
Job description
£40,000 per annum
Private healthcare
4 x salary life insurance
Up to £800 PerkPal retail discounts
Job Requirements
We are looking for a highly promotable Senior Assistant who thrives in a medium sized business that's fast paced and high growth.
This role is ideal for a positive and helpful personality with the natural talent to systemise, maintain and improve the office and HR administration and systems. You will consider yourself to be a quick study, tech savvy very dependable with self-starting ability as well as strong follow through.
You will be supporting the Workplace Manager and managers with various administrative and project tasks, planning meetings and events, supporting HR and office matters, managing and updating office and HR systems, configuring the software systems, scheduling appointments, controlling compliance, and developing office processes, policies and procedures.
Responsibilities:
- First line response for all Workplace and HR related enquiries.
- Improving the capabilities of the software systems to create efficient workflows.
- Office management duties, such as key holders record maintenance and audit, selection of suppliers eg deliveries etc.
- Assist in CV sourcing and organisation of interviews.
- Coordinate legal work.
- Analysis of spreadsheets to identify important improvements.
- Support the administration of the recruitment process including collating, updating the HR and Recruitment database (ATS)and reviewing hr related documents.
- Keeping accurate records of employment details and employee records eg training certificates.
- Undertaking employment and supplier checks.
- Ensuring the HR system (BambooHR) is accurate and with complete information at all times.
- Monthly audit of employee records and alignment of employee data between systems and departments.
- Keep accurate records of time off for the benefit of operational resource planning.
- Administration of benefits.
- Data improvement/cleansing and research projects.
- PA support at times for the CEO.
- Own and maintain the employee wiki, updates, townhall events and employee news and updates.
- Assisting the manager to deliver engagement initiatives eg benefits, systems, performance frameworks, events and incentives.
- Organiser of the company's social events including celebrations eg birthdays.
Skills, Qualifications & Experience
- Previous administrative related experience in an equivalent generalist role (5 years).
- Ability to learn, configure and use software.
- Intermediate to advanced level MS Office
- Ability to research including current legislation and apply knowledge.
- Confident and comfortable liaising with senior management.
- Focused and dedicated to building a successful business through an effective and efficient systems and processes for the department.
- Excellent communication skills; able to simplify scenarios and provide information succinctly on calls, meetings and written communications.
- Highly confidential and professional approach and able to maintain a psychological distance
- Strong accuracy levels and attention to detail.
- Positive, approachable and helpful however when required, to be assertive particularly in regards to process and policy.
- Experience of working in fast growth SME environments (80 - 250 employees).
Practical, physical and emotional requirements:
- Be able to attend the London office in the fulfillment of duties 50:50 hybrid.
- Attend social events.
- Be comfortable dealing with contentious matters.
- Able to set boundaries in difficult situations with employees.
- Be a champion for the Company and uphold its position.
- Ability to manage a multitude of priorities in a fast changing environment.
