Senior Administrative Assistant Stevenage, England
Job description
Posted Date: Mar 30 2023
Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? We are seeking a highly motivated, professional to provide administrative support to the Senior Executive Assistant to the Chief Scientific Officer based in Stevenage.
This role will provide you the opportunity to support senior leaders in R&D and to progress your career. Responsibilities of the role include the following:
Assist with managing a complex and detailed calendar of CSO as well as managing international travel arrangements and significant complex major events
Managing incoming correspondence, determining level of priority and action accordingly
Working within the Office of the CSO team to ensure co-ordination of all meetings and events and collation of all briefing documents ahead of meetings
Handling engagement requests and maintaining an engagement log
Managing highly confidential / sensitive information in an appropriate manner with a high level of discretion
Ensuring appropriate technical arrangements are in place for meetings and conference calls including necessary information distributed to appropriate parties
Expense management, ensuring all policies are followed and items are processed within guidelines
Liaise with senior internal stakeholders and with external organisations
Raising Purchase Requisitions and tracking approvals
Providing cover in the absence of the Senior Executive Assistant
Why You?
Proven ability to work independently within a fast-paced office, with a substantial and variable workload
Vast experience in successfully supporting senior level leaders
Great prioritisation skills, high learning and change agility, can work under pressure. Focus on what matters
Attention to detail, committed to delivering high quality results
Proactivity – confident to initiate work and seek input at the right time
Comfortable working with ambiguity and fast changing priorities
Good communication skills (both oral and written) and ability to build relationships quickly
Advanced IT abilities to include Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet, MS Teams, WebEx, and associated technologies
Good team fit (personable, high EQ, integrity, team player) and comfortable working with senior stakeholders and peers
Why GSK?
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
Find out more:
Annual Report 2021
- LI-GSK
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.
As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels
As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.
Important notice to Employment businesses/ Agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.
