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• To maintain central files for all staff clothing and PPE.
• To manage the departments expenses and mileage form submission with accuracy and detail.
• To work with the team to ensure all IT and Mobile Phones requests and logged and submitted with correct approvals.
• To assist with the administration of overtime payments for the operational staff.
• To ensure all office supplies, stationery, toners etc are ordered on time and that supplies are kept to a reasonable level.
• To carry out archiving of documents as and when required.
• To raise JDE orders upon request by Management.
• To ensure the incoming post is distributed.
• General photocopying and scanning of documentation.
• Data input duties as and when required.
• Administration of staffing rotas.
• Administration of the security training function.
• To assist in the administration of licensing, vetting, screening and recruitment.
• To assist in the administration of governance and compliance of the security control rooms.
• Administration of purchase orders and finance enquiries.
• To take accurate minutes of security management meetings (as and when required).

General:

• Answer incoming phone calls in a professional manner and pass on messages.
• Any other duties as requested by Management within reason
• To promote the company Visions and goals.

• Advanced administrative experience in a busy corporate environment.
• Excellent written and verbal communication skills. Must have an excellent command of the English language.
• Advanced IT Skills, including word, Excel, PowerPoint and Smartsheets.
• Highly adaptable approach to a demanding administrative function.
• Good interpersonal and organisational skills
• Ability to work on own initiative and as part of a team.
• SIA DS license desirable but not essential.
• Knowledge of the corporate security, government, HM forces, police sectors is highly desirable.