Secretary/Receptionist Dunfermline, Scotland
Job description
Balfour Beatty are currently recruiting for a Secretary / Receptionist to join our regional team based in Fife College, for the design and construction of a new learning campus in Dunfermline, Scotland.
This role is available full time, part time or job share, because we want the best people for our roles, and we recognise that sometimes those people aren’t available full time.
The core hours are 8am - 16:30pm (earlier finish on Friday's) , the start time is relatively fixed, the finish time and overall hours can be more flexible.
What you'll be doing
The role will involve:
- Coordinating visitors and personnel arriving on site,
- Coordinating office activities such as meeting rooms and meeting calendars
- Maintaining a positive impression of BB, by keeping the office running smoothly
- Coordinating project inductions
- Assisting Document control function
- Archiving of site records
- Coordinating and compiling project reports prior to issue
- Carry out weekly office inspections
- Look for way to constantly improve customer services within this area of the business
- Maintain the reception area, keeping it clean and tidy
- Support ad-hoc administrative duties, as required.
Who we're looking for
You will have the following:
- Competent using all Microsoft programmes
- Good communicator and suited to client facing role
- Team player who will encourage a positive working culture
- Ability to be courteous, effective and efficient ‘front of house’ service to all visitors and wider team.
- The core hours are 8am - 16:30pm (earlier finish on Friday's) , the start time is relatively fixed, the finish time and overall hours can be more flexible.
- This role is available full time, part time or job share, because we want the best people for our roles, and we recognise that sometimes those people aren’t available full time.
Why work for us
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
About us
In UK Construction Services England & Wales business, our aim is to be the partner of choice; the go-to in our sector, trusted to deliver for our customers. We work across a huge and exciting range of sectors, including aviation, building, civils, defence and energy.
From ground investigations and flood defence to complex roads and bridges; primary schools to world class universities; ground-breaking hospitals to city centre living; the depth of our experience and quality of our projects is something we are proud of.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Further information on Disability Confident can be found at: https://disabilityconfident.campaign.gov.uk/
Job Reference: BBUK04095
