School Business Manager

School Business Manager Liverpool, England

St Matthews Catholic Primary School
Full Time Liverpool, England 41496 - 45495 GBP ANNUAL Today
Job description

St. Matthew’s Catholic Primary School - Business Manager Job Description

Role Title: School Business Manager Grade NJCJE GRADE SCP 35-39 (£41,496 - £45,495)

Job details

Hours: daily hours to be confirmed with some flexibility around the working week.

Contract type: Full-time/permanent 52 week all year-round contract. With some flexibility with annual leave and working week

Reporting to: Head Teacher

Responsible for: Line management of admin, catering and premises staff

Main purpose of the Role

The school business manager (SBM) is responsible for managing the strategy and operation of the business functions of our school, including financial management, health and safety, human resources, compliance and administration.

They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership team to focus on teaching and learning.

Duties and responsibilities

Leadership and strategy

Be responsible for line-managing support staff, including carrying out long-term resource planning and managing recruitment, appraisal and professional development

Under the direction of the headteacher, lead on all financial matters in school, to ensure the school’s successful financial performance and to ensure financial decisions are clearly linked to the school’s strategic goals

Implement school-wide changes and allocate resources in line with the school improvement plan, putting policies and procedures in place and communicating them to staff

Make all decisions in line with the vision and values of the school, and encourage others to do the same Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents

Monitor developments in technology and consider how it can be used to enhance the school’s business processes, teaching and learning, and staff wellbeing

attend Identified leadership team meetings and report to governors where appropriate as directed by the head teacher

To be responsible for personnel management, estate management, administration aspects of financial management, training and development of support staff and all management of the school, which are supportive to but do not directly involve teaching and learning.

Financial management and fundraising

In partnership with the headteacher, create and manage the school’s budget and ensure it is balanced, realistic, and represents an effective use of public funds

To implement the financial decisions of the headteacher and the governing body

Submit the budget to the governing board

Monitor the budget all year round, advising the headteacher where revisions or changes are needed

Forecast future years’ budgets, based on the school’s estimated funding and trends in expenditure, to enable the headteacher to make strategic, long-term decisions

Comply with financial reporting requirements and submit statutory returns

Oversee school bank accounts on a day-to-day basis, ensuring money is banked, invoices are paid promptly, money owed is collected, and clear records are kept

Develop and implement the school’s fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan

Find and apply for grants

Lead on procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money

Ensure the effective and efficient operation of the administration and finance staff; delegating tasks to finance/office staff where appropriate

To generate and co-ordinate new income streams which are supportive of the ethos of the school

To prepare all financial returns for the DFE and other central and local government agencies within statutory deadlines.

To give advice to the Headteacher and when necessary the Governors, on salary assessment, sickness, maternity and paternity procedures, redundancy, capability, disciplinary issues and any matters of dismissal.

Human resources

Manage the school’s payroll provision with the payroll provider

Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law

Advise on HR issues within school and liaise with the external HR provider

Conduct reviews of the school’s staffing structure to ensure effective deployment of staff and financial efficiency

To be responsible for personnel matters, ensuring required pre-employment checks are carried out for new employees, dealing with staff queries about salaries, expenses, sickness and maternity procedures etc. Monitor absence and undertake return to work interviews with all staff.

To maintain confidential staff records, and to ensure that staff records held in school are kept confidential.

To ensure all safeguarding procedures are in place and adhered to, with specific responsibility for recruitment.

Responsible for accuracy and maintenance of the Single Central Record

Ensure all HR processes are legal, compliant with internal policies and best practice and are efficiently undertaken.

Ensure the maintenance and submission of the workforce census

Health and safety

With the headteacher and premises team, supervise the day to day maintenance of the school site

Manage the school’s compliance with health and safety regulations, and put in place processes and procedures to ensure the safety of all in the school

Organise health and safety training for staff

To act as project manager in relation to new and capital refurbishment projects including negotiating, managing and monitoring contracts, tenders

To identify and maximise opportunities for the use of the site by both school and outside agencies in order to generate income and secure sustainability

To prepare and maintain the disaster recovery plan and ensure its integration in the management procedures of the school.

To maintain the school Asset register

Compliance

Manage the school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory and ethical requirements

Track all school policies and ensure they are updated in accordance with the policy review schedule

Monitor and update the risk register

Administration

Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

Provide administrative support for the headteacher and governing body

Be the school’s data protection officer, taking responsibility for monitoring data protection compliance and advising the school community on data protection issues

The school business manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the school business manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the headteacher.

Additional Information Other:

To have professional regard for the ethos, policies and practices of St Matthews Catholic Primary and maintain high standards in your own performance Attendance and punctuality - ensuring you log in and out of the premises using the Inventory system to provide a record of your attendance at work and an evacuation report in the event of an emergency evacuation.

Perform any reasonable duties as requested by the Headteacher or SLT

How to Apply
Please complete an application form and recruitment monitoring form, these are available on the school website or can be emailed upon request. Please return completed application forms via email to Mrs Tippey (Administration Officer) [email protected]

Closing Date: Monday 24th April 2023 at 4pm

Shortlisting Date: Thursday 27th April 2023

Interview Date(s): week beginning 2nd May 2023

Job Types: Full-time, Permanent

Salary: £41,496.00-£45,495.00 per year

Schedule:

  • Monday to Friday

COVID-19 considerations:
Educational establishment following all guidance

Experience:

  • School Business Manager: 5 years (preferred)

Work Location: In person

Application deadline: 24/04/2023

School Business Manager
St Matthews Catholic Primary School

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