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Job description

The ideal candidate would have some experience working in a school office and/or in an Alternative Provision setting, possess good administrative and IT skills, as well as the ability to communicate effectively and professionally both verbally and in writing.

Purpose:

The purpose of the administrator is to ensure that there is a smooth running of the Alternative Provision Programme and to provide full administrative support to the admin team.

Main roles & responsibilities:

• Ensure that the attendance registers are completed on time and parents are informed of morning and afternoon absences.
• Offer helpful, friendly, approachable and professional service at all times and take appropriate action on own initiative, resolving minor matters, referring more serious matters to the appropriate member of staff
• Meet and greet all visitors to the school, relating to the Alternative Provision Programme.
• Answer and log all incoming phone calls, deal with telephone enquiries and keep the Headteacher and any other relevant staff member informed of updates, and changes, regarding any AP pupil/ referring agency.
• Sending out monthly progress reports by the end of the first week of each month.
• General admin duties such as writing letters to parents or emails to staff etc.
• Maintain general e-mail accounts in order to respond to any particular queries.
• Directing certain enquiries to relevant members of staff when required.
• Assist with record-keeping for stationary or equipment that the school may use.
• Maintaining a clean, tidy working environment.
• Maintain accurate records of pupil starters, leavers and changes in circumstances.
• Forward relevant paperwork to Finance for invoicing.
• Prepare lunch money records and forward them to Finance for processing.
• Ensure lunch money is distributed to the Schools as per procedures.
• Assist with distribution of photocopied resources for teachers/administrative staff.
• Assist with event preparation ie. Parents Evening etc.
• Ensure that all AP procedures are followed for the above tasks.
• Ensure all registers are kept up-to-date and are accurate.
• All documents are filed on a regular basis in pupil files.
• Book appointments for new starters, review meetings and placement closure meetings with appropriate staff, referrer and pupil/parent/carer.
• Keeping the Headteacher updated with information regarding pupils, staff, and referrers at all times.
• Maintaining the rewards and sanctions records as required by the Headteacher.
• Liaising with the Pastoral Support Officer with regards to absent pupils and keeping all concerned updated.
• Follow the Incident reporting/logging procedures for all incidents.
• Undertake any duties commensurate with the level of this position

Job Types: Full-time, Permanent

Salary: £10.00-£11.00 per hour

Benefits:

• Free parking

Schedule:

• Monday to Friday

Work Location: In person