scheduler Danville, IL
Danville Area Community College
Full Time
Danville, IL
60427 - 39665 USD ANNUAL Today
Job description
Position Details
Position Information
Posting Number
2012337P
Position Title
Coordinator, Corporate Education
Position Number
2012123PD
Job Type
Regular
Accountability Objective
The Coordinator, Corporate Education serves the specific needs of the Executive Director, Corporate Education and performs the necessary duties associated with seminars, programs and meetings conducted through Corporate Education.
Required Qualifications
Associate Degree in a related field.
Minimum typing speed of 50 w.p.m.
Excellent personal computer and laptop computer skills
Demonstrated competencies using the internet and email
Demonstrated abilities to work proficiently in databases
Excellent communication skills (phone and in-person)
Ability to work a flexible schedule
Desired Qualifications
Experience as Office Specialist
Completion of One Year Office Systems Certificate
Weeks
Hours per Week
Full-Time/ Part-Time
Minimum Compensation
Open Date
07/13/2023
First Consideration By
07/28/2023
Closing Date
Open Until Filled
Yes
Special Instructions Summary
Essential Job Function
Essential Job Function
Use personal computers and/or laptop computers and software including Microsoft Office.
Design and prepare flyers, brochures, schedules and other materials for the Executive Director, Corporate Education.
Assist with design of marketing materials and production of charts, graphs, special forms and presentation materials.
Order the printing and oversee the follow-through procedure necessary for preparing materials for mailing.
Assist in labeling and mailing of promotional materials.
Maintain composure in daily contact with students, college personnel, and the general public served by Community Services.
Assist the Executive Director, Corporate Education with typing, telephoning and copying materials.
Type routine correspondence, office, purchase and bookstore requisition, work order forms, and travel authorization forms for the department.
File correspondence and other materials as needed.
Sort and distribute mail.
Duplicate materials and assemble packets for seminars and workshops.
Assist with tally of evaluations for seminars.
Receive incoming telephone calls, determine priorities, responds and/or forward with necessary notations to the appropriate office or individual.
Develop and maintain professional working relationships with people (staff, students, administrators, Board and the public) to promote the programs an image of the College.
Monitor inventory and order supplies for Conference Center, Division offices, and classrooms/instructors.
Schedule Bremer Center Rooms and the Theater and maintain the master calendar using Event Management System (EMS).
Mail contracts and invoices to clients.
Enter invoices and other registration information into the database on a timely basis.
Prepare course paperwork, and enter student data into database for open-enrollment courses including Phlebotomy Techniques, Pharmacy Technician, Medical Coding Basics, Medical Insurance Billing, First Responder, Emergency Medical Technician-Basic, American Heart Association courses, Defensive Driving Course, and other workshops and seminars offered through the Division.
Prepare evaluation summaries for each course or workshop offered through the Division. Update the database to reflect these summaries.
Submit work orders for maintenance, janitorial, and other related facility use needs.
Submit work orders daily with Building Service Attendants (BSAs) for room set ups and cleaning.
Set up credit and non-credit courses into the College student database (e.g. Colleague).
Order supplies to support the Division offices, courses and classrooms.
Train student workers in Division to perform their job duties.
Troubleshoot audio-visual equipment operations including use of projectors, projection screens, DVD players, laptop/personal computers, and sound systems for Conference Center.
Serves as Administrator for Corporate Education online training programs through ED2Go including enrollments, drops, transfers and student tracking.
Responsible for ACT WorkKeys inventory, report preparation, billing and providing support to ACT WorkKeys Customers.
Sets up all courses for open enrollment using instant enrollment software, Course Storm. Manages those enrollments and reconciles activity on the account.
Updates the conference center’s daily calendar to reflect all reservations in the building on a weekly basis.
Maintains active inventory list of all CPR related supplies and communicates with the Senior Director when changes or additions need to be made.
Assists SBDC with marketing materials for workshops and events.
Enters SBDC client consultation information into the state database, Neoserra, on a bi-weekly basis.
Creates facility reservations for SBDC meetings, training, and special events.
Assists SBDC Director with computer network storage and software needs.
Perform other duties and responsibilities as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required DocumentsOptional Documents
- Resume
- Cover Letter
- Transcripts 1
- Letter of Recommendation 1
- Transcripts 2
- Transcripts 3
