Sales and Production Team Assistant/PA - Maternity Cover London, England
Job description
Please note that this role is based in the United Kingdom. In order to enable us to meet statutory and regulatory obligations of the United Kingdom immigration system you must have the appropriate immigration permission needed to work and reside in the United Kingdom.
Hi, we’re Sony Pictures Entertainment!
We are in the business of creativity… making some of the most beloved film and television of all time for every platform in the world. As the most creative and proudly independent studio, our future is boundless.
Sony Pictures Entertainment is a division of Sony Corporation, a creative entertainment company built on a foundation of technology. Along with our sister companies, we make movies, television, music and games that engage billions of people, connecting creators and audiences around the globe. We are looking for innovators to join us as we forge the future of entertainment!
Overview:
This role will support the VP of International Formats and a busy format sales and international production team in London as they work with broadcasters and producers across the world, and Sony partners and in territory sales teams globally. The candidate must be familiar with working in a fast-paced international media environment and have high levels of literacy and numeracy skills, coupled with excellent attention to detail.
VP International Formats Diary Management & Travel, Event Logistics
- Setting up complexed meetings within different time zones which include global, client, team & internal meetings.
- Co-ordinate logistics for international conferences and other events eg: MIP/ LA screenings/ NATPE/ ATF Singapore /London Screenings / Format Summits and other Events
- Includes researching and booking meeting rooms, external venues & hospitality requests
VP International Formats Travel & assist with Team Travel where needed
Liaising with the Sony travel office to provide costed options for business trips
- Includes booking air travel, train travel, bus, taxis and car hire
- Assist in acquiring accurate travel docs (including visas and health certificates)
- Log costs in central T&E tracker
VP International Formats expenses and assist with Team Travel (Production Consultants) where needed
- Responsible for the prompt processing of VP’s expenses in Concur
- Assist where required for Production Consultancy recharges
- Monitor flow of expenses through approval process
Department Administration
- Maintaining Format Sales & Production Diary & relevant distribution
- Maintaining an accurate log of License Agreements key details
- Assisting in weekly preparation of department Top 3s
- Logging team WFH and Holiday days
- Maintaining Team Project list and recording action from meetings
- Assist with team requirements for follow up with clients with appropriate sales and production material (including screeners and format information as requested).
- Maintain and update the master distribution list for internal partners
- Maintain and update key format client list
- Assist with department presentations (PowerPoint)
- Assist with format Bible preparation & Screeners
- Assist with format development and games testing / run throughs as required
- Responsible for co-ordinating on boarding of new starters in the team
- Assist with ad-hoc requests for stationary / business cards / subscriptions / post / shipping / courier requests / taxis
Preferred Qualifications and/or Experience
- 2 years experience as a PA and / or Team assistant
- Previous experience working in a fast-paced media environment
- Previous experience working in an International company
- Excellent written and verbal communication skills (English)
- Excellent numeracy skills
- Experience working with MS Office: Outlook, Teams. Proficient with Word, Excel and Powerpoint
- Proven track record to prioritise with strong attention to detail
- Thrive in a busy team environment
- Confident and pro-active, with excellent interpersonal skills.
- Comfortable with new technology applications
- Foreign languages are desirable but not crucial
- Experience in a TV production and / or TV Sales environment preferred but not a must
If you require any reasonable adjustments with any part of the recruitment process, including the application or interview process, please contact us at [email protected]. Please put Reasonable Adjustment Request in the subject line of the email.
Sony Pictures Entertainment is committed to equal opportunity in all its employment practices, policies and procedures. No worker or potential worker will therefore receive less favourable treatment due to their race, age, creed, sexual orientation, colour, nationality, ethnic origin, disability, religion, gender, marital status or Trade Union membership (if applicable).
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